Accountant I (Accounts Payable)

To learn more, go to www.wfscapitalarea.com/joinourteam. Apply online at www.workintexas.com (Job positing ID number:17084258), then email your résumé & cover letter to HR@wfscapitalarea.com.

ORGANIZATION AND PURPOSE

Workforce Solutions Capital Area is a non-profit organization that connects people to jobs. We are a recognized leader in workforce development. Our reputation is built upon collaboration, accountability, and innovation.

This mission of Workforce Solutions Capital Area is to lead the region’s workforce development system in support of a world-class workforce. We believe that training and education aligned to the needs of local employers are the foundation of a competitive workforce. We utilize a strategic approach to workforce development, based on analytics, to ensure that programs and services meet the needs of job seekers and employers.

GENERAL DESCRIPTION

The Accountant I performs professional accounting work supporting the organization’s fiscal operations and grant-funded programs. Responsibilities include full-cycle Accounts Payable Management and Administration; general accounting; accounts receivable support; financial reporting, budget monitoring, compliance activities, and audit support.

The position works closely with program and administrative staff to maintain accurate financial records, support fiscal operations, and ensure compliance with funding requirements. Work is performed under the direct supervision of the Senior Operations Accountant, with opportunities to develop expertise in nonprofit, governmental, and grant accounting.

EXAMPLES OF WORK PERFORMED

This list should not be interpreted as all-inclusive. The employee may be required to perform or assume additional job-related duties other than included in this job description.

• Assume full responsibility for managing and administering the organization's accounts payable and cash disbursements functions, overseeing the entire accounts payable lifecycle from invoice receipt, review, and verification through proper expense coding, approval coordination, payment processing, account reconciliation, and record retention.
• Ensure all payments are accurate, timely, properly authorized, adequately supported, and compliant with applicable federal and state regulations, grant requirements, and organizational fiscal policies and procedures.
• Coordinate closely with the Procurement function to monitor, review, and reconcile outstanding purchase orders, outstanding commitments, and unpaid invoices (which may include requiring follow-up, adjustment, or closure).
• Manage and execute all accounts payable month-end closing activities, including reconciliation of accounts payable and related balance sheet accounts, review of outstanding liabilities, preparation of expense accruals and journal entries, and monthly amortization or expensing of prepaid expenses and other applicable balance sheet items.
• Ensure all transactions are accurately recorded, reconciled, and properly classified in accordance with generally accepted accounting principles (GAAP), applicable grant requirements, and established accounting procedures.
• Complete all assigned month-end closing responsibilities within established deadlines to ensure the timely preparation and submission of monthly financial reports.
• Contribute to process improvement efforts that strengthen accounting operations, compliance, internal controls, and efficiency.
• Provide back-up support within the Fiscal Department as needed and perform other related duties as assigned.

GENERAL QUALIFICATION GUIDELINES

Experience and Education

• Familiarity with accounting of bookkeeping principles and 3-5 years of accounting experience required.
• Bachelor’s degree from an accredited college with course work in accounting is generally preferred. Experience and education may be substituted for one another.
• Experience with grant, fund, nonprofit, or governmental accounting preferred.
• Experience with general ledger accounting, month-end closing and year-end close processes, financial reporting, journal entries, account reconciliations, accounts payable and receivable functions, and audit preparation, strongly preferred.

Knowledge, Skills, and Abilities

• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of governmental and nonprofit accounting principles and practices, preferred.
• Familiarity with Uniform Guidance (2 CFR Part 200) compliance is a plus.
• Intermediate proficiency in Microsoft Excel, including formulas, pivot tables, lookups, and data analysis, is strongly preferred.
• Intermediate proficiency in Microsoft Office applications, and Adobe Acrobat.
• Experience with fund accounting software (i.e., MIP Fund Accounting), preferred.
• Strong attention to detail, accuracy, and organizational skills.
• Proficient written and verbal communication skills, including the ability to explain financial information to non-financial staff.
• Ability to analyze financial data, identify discrepancies, and recommend corrective actions.
• Ability to work collaboratively in a team environment while independently managing workload and deadlines.

Registration, Certification, or Licensure

• Must possess a valid driver’s license and have access to reliable transportation. Local travel required; in-state and out-of-state travel optional and project-based.
• Must be legally eligible for employment in the United States.
• Subject to a background check that includes a nationwide criminal and sex offender history check, verification of education, employment history, references, and a credit check.