Junior Staff Accountant

Job Title: Junior Staff Accountant

Location: APSI Corporate Office located at 8885 Research Drive, Irvine, CA 92618

Pay Range: $60-70k/year plus benefits

Department: Accounting

Reports to: Director of Finance

Anticipated Start Date: ASAP

Position Overview

The Jr. Staff Accountant is an entry-level position designed to build a well-rounded accounting professional through structured, hands-on exposure to the full accounting cycle. This role will be trained across Accounts Payable, Accounts Receivable and cash application, billing support, and monthly close and reporting, with the goal of progressing toward a Staff Accountant capable of independently managing a full close cycle.

The position begins with foundational AP and billing support and progressively takes on AR follow-up, and month/year end close-related tasks as proficiency is demonstrated.

Work Model

The position will be fully onsite, five days per week, for the first six months to support AP/AR training and other assigned responsibilities. Upon completion of this initial period, a transition to a hybrid work arrangement may be discussed and negotiated based on individual performance, departmental needs, and staffing coverage.

Responsibilities

The Junior Staff Accountant shall be responsible for performing duties including, but not limited to, the following (in no particular order):

Accounts Payable

• Monitor incoming mail and email for vendor invoices
• Set up new vendors, including W-9 collection and EFT/ACH enrollment
• Route AP invoices for approval and post subconsultant and 1099-vendor invoices
• Enter and post vendor invoices with correct GL and job cost coding
• Process payment runs on the standard cycle and post recurring ACH cash disbursements
• Reconcile AMEX and Wells Fargo credit card statements; upload and post credit card transactions
• Review PWP subconsultant amounts prior to payment
• Reconcile AP aging to the trial balance
• Assist with annual 1099 filing

Billing & Contract Admin

• Prepare, route, and obtain signatures on contracts, change orders, and subconsultant agreements.
• Maintain the executed contract files and the contract tracking log.
• Assist in setting up project and phase billing-term setup in Vantage Point as proficiency develops
• Assist with drafting and routing of client invoices for project manager approval
• Assist with posting and transmitting final invoices once approved
• Support invoice uploads to client billing portals (e.g., GSA, IPP) under supervision
• Assist with monthly JV billings and financials

Monthly Close & Reporting Support

• Open and close timesheet periods
• Post-timesheets and expense reports
• Amortize prepaid expenses on a monthly schedule
• Assist with monthly bank reconciliation
• Assist with preparing the AR Aging, AP Aging, Invoice Register and project progress report.
• Review AR aging over 60 days and follow up directly with clients on outstanding balances
• Support annual business insurance renewal and tax filing
• Support Annual government compliance reporting

Additional duties and responsibilities may be assigned as needed to accommodate evolving business needs and changes in processes or procedures.

Required Qualifications (Experience, Education, Certifications, etc.):

• Bachelor’s degree in accounting, Finance, or a related field
• Minimum of two years of experience in accounting or bookkeeping
• Working knowledge of Microsoft Excel; experience with Deltek Vantage Point or similar ERP/accounting systems preferred
• Familiarity with Microsoft Power BI is a plus
• Strong attention to detail and accuracy with numerical data
• Ability to manage recurring deadlines (daily, weekly, and monthly processing cycles)
• Good written and verbal communication skills, comfortable following up with external clients and vendors
• Ability to maintain confidentiality of financial information
• Willingness to learn across multiple functional areas of accounting