General Accountant

Company Summary

Founded in 1860, The Olympic Club is one of the nation’s oldest private athletic clubs, operating the City Clubhouse in downtown San Francisco and the Lakeside Clubhouse on the border of San Francisco and Daly City. The Club is recognized for its longstanding traditions and commitment to excellence.

Position Overview

Under the direction of the Senior Staff Accountant Manager and the Director of Finance and Accounting the General Accountant is responsible for the daily, monthly, and annual accounting operations related to revenue, member billing, cash handling, financial reporting, reconciliations, and internal controls. This role also provides significant operational and member support, acting as a liaison between Accounting, Payroll, Accounts Payable/Receivable, club operations, and external partners. The position requires strong attention to detail, the ability to manage multiple revenue streams, and ongoing collaboration with employees and members.

Key Responsibilities

• Daily Revenue & Payment Operations
• Perform daily income audits across all revenue‑generating areas, including Golf, Tennis, Retail, Hotel, Massage & Lessons, Food & Beverage, and special billings.
• Review, file, and support inquiries related to in‑house 7000‑series account charges.
• Post and track member payments, including cash, checks, ACH, wire transfers, and credit cards.
• Monitor ACH activity, identify returned transactions, and follow up with members for resolution.
• Review tips and service charges and prepare accurate reporting for Payroll.
• Maintain daily receipt documentation and support member billing disputes as needed.

Cash Handling & Internal Controls

• Manage petty cash disbursements, bank deposits, and coordination with armored carrier services.
• Perform scheduled bank cash counts and ensure proper documentation.
• Maintain accurate cash handling records in compliance with internal controls.

Member & Operational Support

• Provide direct support to members via phone and email regarding accounts, billing, and inquiries.
• Manage locker and club storage assignments, waitlists, cancellations, billing, and pricing updates in coordination with Operations and Housekeeping.
• Bill members for ad‑hoc events, tournaments, and special charges.
• Sort and distribute incoming mail and prepare outgoing correspondence.
• Prepare operational and departmental reports upon request.

Monthly Accounting & Reporting Responsibilities

• Accounting & Reconciliations
• Perform general ledger reconciliations and prepare monthly journal entries and accruals.
• Maintain prepaid expense schedules and post amortization entries.
• Reconcile member payments and accounts receivable.
• Track capital expenditures, fixed assets, and depreciation; maintain accurate schedules and reconciliations.

Financial Reporting & Analysis

• Review monthly and year‑to‑date financial statements and provide variance explanations to management.
• Prepare and distribute financial and operational reports, including Revenue, Cost of Sales, AR Aging, GL detail, inventory summaries, Capex tracking, and event reconciliations.
• Prepare MHGP tournament billings, reconciliations, and P&L reports for the Golf Committee.
• Perform inventory tracking, reconciliations, and inter‑department transfers.
• Calculate commissions and prepare payout reports for Payroll.
• Prepare specialized billings such as hot dog statements and coordinate payment processing.

Annual & Periodic Responsibilities

• Compliance, Tax & Audit Support
• Manage and reconcile property taxes, licenses, and permits; prepare required filings.
• Prepare gross receipts tax, Form 8027‑T tip reporting, and other regulatory requirements.
• Provide support to external auditors and assist with audit documentation.
• Complete year‑end and new fiscal year accounting tasks, including accruals and rollovers.

Systems, Processes & Training

• Maintain fixed asset records and depreciation schedules in Sage.
• Support budgeting processes and financial report formatting.
• Assist with pricing updates, new outlets, system implementations, and report enhancements.
• Create new in‑house accounts and assist with adding new employees to Northstar.
• Provide training and onboarding support to new team members.
• Attend Northstar conferences, share best practices, and process improvements.

General Support

• Support ad‑hoc projects, special events, and cross‑department initiatives.
• Provide back-up coverage for team members as needed.
• Assist with annual holiday payroll tracking and payouts.
• Manage document retention in accordance with record‑keeping guidelines.
• Regular attendance required based on business expectations and needs.
• Complies with all federal, state, and local employment laws, safety regulations and guidelines, Olympic Club bylaws and house rules, Club policies and procedures and Union contracts.

Qualifications Required

• Knowledge of accounting principles, reconciliations, and financial reporting.
• Experience with member billing, cash handling, and payment processing.
• Strong attention to detail and organizational skills.
• Ability to manage deadlines and multiple priorities.
• Proficiency with accounting systems and reporting tools (e.g., Sage, Northstar, Excel).
• Strong communication and customer service skills.
• Computer Skills Required: Intermediate knowledge of Microsoft Excel, Word, and Outlook. Intermediate knowledge of how to use a PC computer.
• English Communication Skills Required: Fluent written and oral knowledge.

Qualifications Desired

• Work experience within the private club/hospitality industry.

Success factors/Job Competencies

• Organization/Time Management–Highly organized, strong project management skills and ability to prioritize activities and events.
• Communication - Able to communicate effectively with members, staff, management, and coworkers.
• Management- Able to manage processes and procedures up to Club standards.
• Collaboration – Able to collaborate with the members, management, and staff to promote the Club’s culture of service and the Club’s mission and vision.
• Problem analysis and resolution at both strategic and functional levels.
• Commitment to Club values.

Physical Demands of work environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Interested candidates may submit their resume or complete our online employment application at: www.olyclub.com/careers.

Interviews are by scheduled appointment only. All employment offers are pending satisfactory results from a background investigation and pre-employment drug testing. EOE M/F/D/V.