Senior Accountant

Location: Poznań, Poland · on-site

Employment form: employment contract (umowa o pracę)

We are looking for a Senior Accountant for an international company that designs, builds and installs custom exhibition stands for trade fairs across Europe. The Poznań office is the production hub for the group's European entities: clients are invoiced in EUR, day-to-day costs run in PLN, and the business is project-driven and seasonal.

This is not a bookkeeping-only seat. You will maintain the company's financial records day to day and build a proper internal-control environment: payment authorisation, vendor governance, related-party oversight and transparent monthly reporting to the owners. You will be management's eyes on the ground in Poznań, with a direct escalation line to the Group CFO.

What you will do

Maintain complete books under the Polish Accounting Act (ustawa o rachunkowości) for a sp. z o.o.: general ledger, sub-ledgers, fixed assets and depreciation, accruals, prepayments, and provisions.

Own project-level cost accounting so each exhibition project's materials, subcontractors, transport, and travel are traceable to margin.

Prepare the annual financial statements and manage the relationship with the external accountant/auditor and, where needed, tax authorities.

Maintain complete, audit-ready documentation: every posting traceable to a source document.

Run monthly payroll end-to-end for employees and civil-law contracts (umowa o pracę / umowa zlecenie / umowa o dzieło), including per diems (diety) for foreign installation trips.

Handle all ZUS filings (Płatnik), PIT advances (PIT-4R), annual PIT-11s, and PPK administration; reconcile ZUS and PIT remittances to gross payroll every month.

Review contractor-versus-employee classification (B2B arrangements) and flag misclassification risk to management.

Maintain a clean payroll audit trail: contract, rate, approval, payment — matched for every person paid.

Prepare and file JPK_V7M, manage the split-payment (MPP) mechanism and the VAT sub-account, and handle intra-EU transactions (WDT/WNT, VAT-UE) for EUR-invoiced European clients.

Verify every vendor against the biała lista (VAT whitelist) before first payment and periodically thereafter; document the checks.

Calculate monthly CIT advances and prepare/reconcile information required for the annual CIT-8 return. Monitor related-party transactions and applicable transfer-pricing thresholds, and coordinate/provide supporting data for local transfer-pricing documentation and TPR-C filings, where required

Reconcile all bank accounts (PLN, EUR, VAT sub-account) at minimum weekly, to zero unexplained difference; own FX conversion accounting for EUR revenue.

Operate the payment run under a dual-authorization rule: no outgoing transfer above a set threshold without a second, independent approval.

Run a monthly duplicate-payment check (same vendor + invoice reference + amount) and reconcile installment payments against invoice face values.

Deliver a disciplined monthly close by working day 5: cut-off, accruals, intercompany reconciliation and balance confirmation with group entities, bank recs, payroll recs, and VAT recs, all on a documented closing checklist.

Reconcile intercompany balances with group companies monthly and obtain written confirmation of both sides.

Vendor master control: own vendor onboarding — registry verification (KRS/CEIDG), biała lista check, bank account confirmation, and beneficial-owner identification — before any new vendor is paid.

Related-party register: build and maintain a register of all transactions with related parties (owners, managers, their family members, and entities they control), reported to ownership monthly without exception.

Three-way match: implement order → delivery/acceptance → invoice matching for subcontractor and materials spend above a defined threshold before payment release.

Card & expense policy: introduce and enforce a company card policy — receipts, business purpose, and approval for every charge; monthly cardholder statements signed off.

Produce a monthly management pack by working day 8, in English: P&L versus budget, cash flow and 13-week cash forecast, project margins, payroll cost summary, vendor concentration analysis (top 10 vendors as % of spend), and the related-party transaction report.

Provide ad-hoc analysis for ownership decisions: pricing, subcontractor benchmarking, make-versus-buy on fabrication, seasonal cash planning.

Present the pack on a monthly video call with ownership/management; be prepared to defend every number.

What we are looking for

4–6+ years of hands-on Polish accounting experience, including at least 2 years running full-cycle books independently (samodzielny księgowy / senior level) in a sp. z o.o. environment.

Demonstrated command of Polish VAT (JPK_V7, MPP/split payment, intra-EU), ZUS/payroll compliance, and CIT.

Experience reconciling multi-currency bank accounts and working with EUR revenue / PLN cost structures.

Strong Excel (pivot tables, lookups, reconciliation models); experience with a Polish ERP/accounting system (e.g., Comarch ERP Optima, Symfonia, enova365, or similar).

Polish — native or fully professional; English — minimum B2, confident enough to report directly to US-based management in writing and on calls.

Impeccable personal integrity and the temperament to hold the line: this role says "no" to anyone, at any level, when documentation is missing.

English speaking and email writing is a must.

Nice to have

Audit background (even 1–2 seasons in an audit firm) — the control mandate maps directly onto audit skills.

Exposure to intercompany accounting and transfer-pricing documentation (local file, TPR-C).

Experience in project-based industries: construction, fit-out, events, manufacturing.

ACCA/CIMA (in progress acceptable) or Polish accounting certification. Certification is valued but NOT required — proven competence and character matter more.

What we offer

Employment contract (umowa o pracę) plus benefits

• Real authority: build the control environment of a growing international business
• Direct working relationship with international ownership
• Start: around mid-October 2026, with a supported handover