Staff Accountant

Yonkers, NY | Full-Time | On-Site

Primary Responsibilities

The Staff Accountant, under the direction of the Vice President, the accounting, reporting, and project administration functions of a business unit. This role is responsible for accurate financial processing, job setup and maintenance, project documentation, payroll compliance, and cross-functional coordination with operations and project management teams. The Staff Accountant contributes to reliable financial data, efficient office operations, and compliance throughout the project lifecycle.

Job Duties

Accounting, Reporting & WIP

• Perform assigned accounting duties in accordance with the monthly close schedule
• Prepare financial reports, schedules, and supporting documentation for management review
• Compile, maintain, and communicate Work-in-Progress (WIP) information, including job status, cost-to-complete data, and accruals
• Work directly with the Regional Controller to review WIP schedules, resolve variances, and support monthly P&L analysis
• Review service and construction projects to ensure accurate cost and revenue recognition
• Support variance analysis, reconciliations, and financial data research as needed

Accounting & Financial Processing

• Process accounts payable and accounts receivable transactions, including invoice entry, statement reconciliation, payment application, and collections support
• Scan, enter, route, and maintain payables to ensure proper approvals and documentation
• Create and enter purchase orders in the accounting system
• Generate customer invoices through the CRM system and prepare monthly billing applications for review and submission
• Record customer payments and prepare standard past-due notices to support collections activities

Payroll & Labor Compliance

• Support payroll processing and job cost allocation, including certified payroll reporting when applicable
• Assist with payroll-related reconciliations and reporting as needed

Job Cost, Project Setup & Systems

• Import and maintain job setup information in the accounting system, including budgets, cost codes, and approved change orders
• Set up and maintain vendor and customer records in internal systems and process required documentation
• Assist managers and operations teams with researching cost and revenue activity in Viewpoint and related systems
• Create and maintain internal reports to support Office, Project, and Operations Managers

HR Technology, HRIS & Documentation

• Administer day-to-day People Operations processes, including maintaining team member records and ensuring accurate HRIS data.
• Use HRIS and technology platforms to run reports, track trends, and support compliance.
• Prepare HR documents such as offer letters, employment contracts, disciplinary actions, and PIP documentation.

Project Administration & Compliance

• Coordinate and submit permit applications to local and state agencies for commercial construction and roofing projects, as required
• Work with the Operations Manager to maintain current business and contractor licensing requirements, as required
• Track and manage submittals, lien releases, preliminary notices, certified payroll submissions (when required), and related vendor compliance documentation
• Receive, organize, and maintain construction-related documents and project files
• Communicate with project contacts regarding schedules, documentation requirements, and compliance needs, as required

Office & Cross-Functional Support

• Serve as a liaison between accounting, operations, project management, and corporate or technical support teams
• Handle incoming and outgoing calls and emails and provide general office support as needed
• Perform accurate data entry and clerical tasks in support of project and office operations
• Cross-train to provide backup coverage for other administrative roles
• Maintain professional relationships with clients, vendors, consultants, and suppliers

Process Improvement & Additional Duties

• Apply analytical and critical-thinking skills to identify risks, improve processes, and support informed decision-making
• Demonstrate initiative by anticipating work needs and proactively supporting team objectives
• Perform additional duties and special projects as assigned by the Vice President, Regional Controller, Office Manager, Operations Manager, or Project Managers

Skills/Knowledge

• Strong knowledge of construction accounting principles, including revenue recognition under the percentage-of-completion method
• Understanding of Work-in-Progress (WIP) schedules, job status reporting, and cost-to-complete concepts; hands-on WIP preparation preferred
• Ability to analyze project financial data to assess progress, identify variances, and support accurate revenue and cost recognition
• Proficient in accounting and ERP systems; experience with Viewpoint and CRM platforms preferred
• Advanced proficiency in Microsoft Office Suite, particularly Excel, with the ability to prepare and analyze financial schedules
• Understanding of commercial construction project documentation, including contracts, change orders, billing applications, lien releases, permits, and warranties
• Knowledge of prevailing wage and certified payroll requirements, preferred
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• High attention to detail and accuracy in financial and project documentation
• Effective verbal and written communication skills with the ability to collaborate across departments and with external partners
• Sound judgment, discretion, and commitment to operational integrity and professionalism
• Ability to communicate and reinforce the company’s values.

Education/Experience

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• Minimum of five (5) years of experience in commercial construction accounting and/or construction office administration
• Demonstrated understanding of percentage-of-completion accounting and revenue recognition
• Experience preparing, reviewing, or supporting Work-in-Progress (WIP) schedules preferred
• Experience with job cost accounting, project setup, billing, and financial reporting
• Experience with certified payroll and prevailing wage reporting preferred
• Prior experience with accounting/ERP systems (e.g., Viewpoint) and CRM platforms (e.g., Salesforce) desirable
• Experience supporting project managers and operations teams in a construction environment

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nations Roof provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic.

#IND123