Bookkeeper / Accountant- Electrical Wholesale Distribution

Benefits

• Calsavers
• Bonus based on performance
• Paid time off
• Profit sharing
• Training & development

Bookkeeper / Accountant– Wholesale Distribution

Prime Electric Wholesale Corp.

Location: Alhambra, CA 91801

Job Type: Full-Time | Monday–Friday | Day Shift

Job Description

Prime Electric Wholesale Corp. is an established electrical supply distributor seeking an organized, and detail-oriented Bookkeeper / Accounting Specialist to join our growing team.

We are looking for a dependable accounting professional with strong bookkeeping skills, experience managing accounts receivable and accounts payable, and the ability to maintain accurate financial records in a fast-paced wholesale distribution environment.

The ideal candidate is highly organized, analytical, trustworthy, and proactive, with excellent attention to detail and the ability to manage multiple accounting responsibilities independently.

Previous bookkeeping or accounting experience is preferred. Experience in wholesale distribution, construction, or a related industry is highly preferred.

Key Responsibilities

Accounts Receivable (A/R) & Collections

• Monitor customer accounts, outstanding invoices, and aging reports to ensure timely collections.
• Follow up with customers regarding past-due invoices and outstanding balances.
• Process and accurately apply customer payments, including checks, ACH transfers, wire transfers, and credit card payments.
• Reconcile customer accounts and resolve payment discrepancies, unapplied payments, and billing issues.
• Prepare and distribute customer statements, invoices, and payment reminders.
• Coordinate with sales and management regarding credit holds, overdue accounts, and customer payment arrangements.
• Maintain accurate records of collection activities, customer communications, and payment commitments.

Accounts Payable (A/P) & Vendor Management

• Review, verify, and process vendor invoices accurately and on time.
• Match vendor invoices with purchase orders and receiving documentation.
• Reconcile vendor statements and investigate pricing discrepancies, shortages, and outstanding credits.
• Monitor upcoming payment obligations and assist in scheduling vendor payments.
• Communicate professionally with vendors regarding invoices, credits, and payment inquiries.
• Maintain accurate accounts payable records and supporting documentation.

Bookkeeping & Financial Reconciliation

• Maintain accurate and up-to-date financial records, including journal entries and general ledger transactions.
• Perform bank and credit card reconciliations.
• Record and reconcile deposits, expenses, payments, and other financial transactions.
• Assist with month-end and year-end closing procedures.
• Identify and correct accounting discrepancies.
• Maintain organized financial documentation and ensure accurate recordkeeping.
• Assist in preparing financial statements, expense reports, and other accounting reports for management review.

Financial Reporting & Administrative Support

• Prepare and maintain accounts receivable and accounts payable aging reports.
• Assist management with cash flow tracking, expense monitoring, and financial reporting.
• Coordinate with external accountants and tax professionals as needed.
• Maintain confidentiality of company financial information and customer records.
• Assist with accounting-related administrative tasks and special projects as needed.
• Identify opportunities to improve accounting accuracy, efficiency, and internal processes.

Required Qualifications

• Previous professional bookkeeping or accounting experience (Preferred).
• Strong working knowledge of accounts receivable, accounts payable, and general bookkeeping procedures.
• Experience with bank reconciliations, payment processing, and financial recordkeeping.
• Solid understanding of basic accounting principles and general ledger transactions.
• Strong proficiency in Microsoft Excel, Word, and PDF applications.
• Experience using accounting software or an ERP system.
• Excellent organizational skills and exceptional attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Ability to work independently, troubleshoot discrepancies, and take ownership of assigned tasks.
• Dependable, punctual, professional, and committed to maintaining confidentiality.
• Strong problem-solving skills and a proactive approach to accounting responsibilities.

Preferred Qualifications

• Previous accounting or bookkeeping experience in wholesale distribution, electrical supply, or construction-related industries.
• Experience using Epicor Solar Eclipse or a similar distribution ERP system.
• Experience with customer collections and accounts receivable aging management.
• Familiarity with purchase orders, vendor invoices, inventory-related accounting, and customer credit accounts.
• Experience with month-end closing, financial reporting, and general ledger reconciliations.
• Knowledge of job accounts, progress billings, and customer payment terms.
• Associate's or bachelor's degree in Accounting, Finance, or a related field.
• Bilingual in English and Spanish is a plus.

Compensation & Benefits

Additional Compensation

• Profit Sharing

Benefits Include

• Paid Vacation
• Paid Holidays
• Paid Sick Leave
• Paid Time Off

Work Schedule

• Full-Time Position
• Monday through Friday
• 8-Hour Shift
• Day Shift
• In-Person Position

Work Location: Alhambra, CA 91801

What Makes a Successful Candidate?

We are looking for more than someone who simply enters invoices and records payments. We want an accounting professional who understands the importance of accurate financial records, timely collections, organized bookkeeping, and effective communication.

The ideal candidate:

• Takes ownership of assigned accounting responsibilities and follows through until issues are resolved.
• Is proactive in identifying overdue accounts, discrepancies, and potential financial issues.
• Maintains accurate and organized records without constant supervision.
• Understands the importance of cash flow and timely customer collections.
• Communicates professionally and confidently with customers, vendors, and coworkers.
• Works efficiently under pressure while maintaining a high level of accuracy.
• Demonstrates integrity, discretion, and accountability when handling financial information.
• Looks for opportunities to improve accounting procedures and overall efficiency.
• Is interested in building a long-term career and contributing to the success of the company.

If you are an experienced bookkeeping or accounting professional who values accuracy, accountability, and teamwork, we encourage you to apply!