JobsAdministrative AssistantUnited StatesAdministrative Assistant, Fellowship Coordinator, and Financial Analyst - Marshall Pediatrics
Marshall Health
Posted 24 days ago
Administrative Assistant, Fellowship Coordinator, and Financial Analyst - Marshall Pediatrics
Marshall Health · Huntington, West Virginia, United States
In short
Provides administrative and secretarial support to the department, including correspondence, calls, calendars, travel, meetings, supplies, and faculty visits. Coordinates two medical fellowships, supports accreditation compliance and physician-fellows, and performs financial analyses and billing and coding support as requested.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
A college degree is required; a master's degree in Health Sciences, Health Informatics, Health Administration, or Business Administration is preferred. Two to three years of administrative or secretarial experience in a healthcare setting is preferred, along with professionalism, strong communication, initiative, attentiveness, and teamwork.
About Marshall Health
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Questions about this role
- Is this Marshall Health role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 2-5 years.
The posting, in full
Provides a variety of skilled secretarial and receptionist duties in support of the assigned department in addition to performing some financial analysis for the Chair and the DA (Departmental Administrator) as needed. Provides secretarial support including typing, composing and proofreading, and transcribing correspondence. Obtains journal articles as needed.
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Provides a variety of skilled secretarial and receptionist duties in support of the assigned department in addition to performing some financial analysis for the Chair and the DA (Departmental Administrator) as needed.
Job Responsibilities
Provides secretarial support including typing, composing and proofreading, and transcribing correspondence. Obtains journal articles as needed.
Answers telephone, screens calls, refers callers/visitors to appropriate individuals.
Processes incoming and outgoing mail. Opens, sorts, and prioritizes correspondence. Makes copies as needed.
Maintains Outlook calendar for meetings, and makes travel arrangements for national meetings.
Assists with the preparation of materials, agendas, notes and handouts, including help to organize faculty retreats under the direction of the chair and various faculty.
Assists with itineraries and on-site support for both Visiting Professors and faculty and trainee candidates.
- Maintains files and equipment. Order office supplies.
- Assists other staff as requested.
- Participates in educational activities and programs.
Serves as fellowship coordinator for two small fellowships, Neonatal-Perinatal Medicine and Pediatric Hospital Medicine.
Helps the Fellowship Program Directors closely follow the RRC requirements for each fellowship to ensure no violations and continued accreditation.
Supports the physician-fellows.
Performs financial analyses for individual faculty and the department as a whole at the discretion of the chair or DA as needed.
Supports all faculty in obtaining billing and coding information as needed/ requested.
Must be interested, attentive and wanting to help faculty in the department achieve the highest level possible.
Performs other duties as assigned or requested
EDUCATION: College degree required. Masters in Health Sciences, Health Informatics, MHA or MBA preferred.
EXPERIENCE: Two to three years of administrative/secretary experience in a health care setting preferred. Must be polished, professional, articulate, sharp, industrious, a team player and someone who likes to show initiative.
Internal applicants must call HR at ext. 11653 to determine eligibility before applying.