Executive Assistant

Position Summary

• Hillwood is seeking a highly organized, proactive, and experienced Executive
• Assistant to provide comprehensive support to our Vice Chairman in Dallas,
• Texas. This individual will serve as a trusted partner to the Vice Chairman,
• managing a broad range of business and personal priorities while ensuring the
• efficient coordination of a complex and dynamic schedule.

• The ideal candidate is polished, resourceful, highly responsive, and
• exceptionally detail-oriented, with the ability to anticipate needs, exercise
• sound judgment, and manage competing priorities with discretion and
• professionalism. This position requires a high degree of confidentiality,
• flexibility, and initiative, as well as the ability to interact effectively with
• senior executives, business partners, clients, and other key stakeholders.

Responsibilities

• Executive & Business Support:
• Manage a complex and frequently changing calendar, including meetings,

appointments, business commitments, and other priorities.

• Coordinate domestic and international travel, including flights,

accommodations, ground transportation, itineraries, and related logistics.

• Anticipate scheduling conflicts and priorities, proactively resolving issues

• and ensuring the Vice Chairman is appropriately prepared for meetings and
• commitments.

• Prepare, organize, and coordinate materials for meetings, including

presentations, reports, agendas, and other supporting documentation.

• Draft, edit, and manage correspondence, communications, presentations, and

other documents on behalf of the Vice Chairman.

• Prepare and submit expense reports accurately and in a timely manner.
• Coordinate business meals, meetings, events, and other functions, including

catering, reservations, and related logistics.

• Conduct research, compile information, and prepare reports or materials as

requested.

• Coordinate and assist with special projects and initiatives, ensuring

appropriate follow-up and timely completion.

• Serve as a key point of contact and liaison between the Vice Chairman and

• internal teams, senior leadership, clients, business partners, and other
• external stakeholders.

• Screen and prioritize incoming communications and requests, exercising sound

judgment regarding urgency and appropriate follow-up.

• Maintain organized and confidential records, files, correspondence, and other

documentation.

• Anticipate the Vice Chairman’s needs and proactively address issues to ensure

priorities are managed effectively.

Personal & Administrative Support

• Provide personal administrative support as needed, including management of

appointments, social engagements, and other commitments.

• Coordinate personal travel arrangements and related logistics.
• Assist with personal projects, errands, and household-related matters as

requested.

• Coordinate across business and personal calendars to identify conflicts and

ensure seamless scheduling.

• Handle sensitive personal and business information with the highest degree of

discretion and confidentiality.

Additional Responsibilities

• Develop strong working relationships across Hillwood and the broader

• organization to facilitate communication, coordination, and execution of
• priorities.

• Coordinate with internal departments, IT, building operations, vendors, and

other resources as needed.

• Assist with the planning and execution of meetings, events, and special

projects.

• Handle ad hoc requests and time-sensitive matters with flexibility, urgency,

and sound judgment.

• Perform other duties and responsibilities as assigned.

Required Skills & Abilities

• Demonstrated experience supporting a senior executive or other high-level

leader in a complex, fast-paced environment.

• Exceptional organizational and time-management skills, with the ability to

manage multiple priorities and anticipate needs.

• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Highly proactive and resourceful, with strong problem-solving skills and the

ability to exercise independent judgment.

• Ability to prioritize effectively and remain composed when managing changing

or competing demands.

• Exceptional discretion and demonstrated ability to handle highly sensitive

and confidential information.

• Professional, polished demeanor with strong interpersonal skills and the

• ability to interact comfortably with individuals at all levels of an
• organization.

• Ability to build trusted relationships with senior executives, colleagues,

clients, business partners, and other stakeholders.

• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel,

and PowerPoint.

• Ability to work independently while also collaborating effectively across

teams.

• High degree of integrity, professionalism, flexibility, and responsiveness.
• Willingness and ability to provide support outside of traditional business

hours on occasion when business or travel needs require.

• Ability to drive locally and assist with off-site meetings, errands, or other

needs as appropriate.

Education & Experience

• Bachelor’s degree preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a comparable

senior-level administrative support role.

• Prior experience supporting a senior executive or high-level management

strongly preferred.

• Experience managing complex calendars, travel, meetings, and executive

communications required.

• Experience providing both business and personal support to an executive is

preferred.

• Experience in real estate, financial services, investments, or another

professional services environment is strongly preferred.

Benefits Highlights

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Vacation time
• Sick time
• Holidays
• Paid family caregiver leave
• Mental health and wellness resources
• Life Insurance
• Disability Insurance
• 401(k) with company match
• Tuition assistance
• Additional programs to support Associates and their families

EEO Statement

• Hillwood is committed to providing Equal Opportunity in Employment to all
• applicants and employees regardless of race, color, religion, gender, age,
• national origin, military status, veteran status, handicap, physical or mental
• disability, sexual orientation, gender identity, genetic information, or any
• other characteristic protected by law.

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