Executive Assistant III

Why Ryan?

• Hybrid Work Options
• Award-Winning Culture
• Generous Personal Time Off (PTO) Benefits
• 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
• Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement
• Benefits Eligibility Effective Day One
• 401K with Employer Match
• Tuition Reimbursement After One Year of Service
• Fertility Assistance Program
• Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service

The Executive Assistant – Level 3 (“Executive Assistant”) uses experience and professionalism to support and perform administrative duties for an Executive. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.

Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryan’s Key Results

People

• Acts as an extension of the Executive dealing with colleagues and clients in the utmost professional manner
• May be often called upon to interpret and communicate Executive’s intent to other employees.
• Maintains communications (email, written, phone, and fax) while Executive is traveling
• Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.
• May be asked to mentor or train less experienced team members.

Client

• Manages Executive’s schedule, arranges appointments, travel, meetings, conference calls, etc. Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Executive’s time.
• Organizes and prioritizes multiple tasks and completes them under strict time constraints
• Answers telephone calls, takes accurate and concise messages
• Manages daily correspondence and filing
• Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved
• In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC.

Value

• Recognized as subject matter expert and advance individual contributor professional
• Handles and safeguards confidential and sensitive company and personal information

• Identifies and works to improve internal process and works to develop Firm policies as needed.
• Reviews and edits client-related documentation
• Maintains client and administrative filing procedures
• Remain knowledgeable of all company policies
• Assists with other projects as needed
• Performs other duties as assigned

Education and Experience

High school diploma and specialized skillset of 10+ years of executive administrative experience supporting C-suite level executives. Must possess strong grammatical and proofreading skills. Work will require some analysis and use of initiative and independent judgment. Experience dealing with making contacts of a sensitive, complex, and confidential nature.

Computer Skills

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Certificates and Licenses

Valid driver’s license required and Notary Public preferred.

Supervisory Responsibilities

This job has limited or no supervisory responsibilities.

Work Environment

• Standard indoor working environment.
• Long periods of sitting while working at computer.
• Occasional long periods of standing.

• Position requires regular interaction with employees and vendors both in person and via e-mail and telephone.Equal Opportunity Employer: disability/veteran