Executive Assistant, Corporate Planning Team - Irvine, CA

JOB DESCRIPTION

• ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner
• companies to source qualified talent for their open roles. The following
• position is available to Veterans, Transitioning Military, National Guard and
• Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If
• you have the required skill set, education requirements, and experience, please
• click the submit button and follow the next steps. Unless specifically stated
• otherwise, this role is "On-Site" at the location detailed in the job post.

Summary

• The Executive Assistant is responsible for supporting executive leadership
• through business reporting, executive communications, meeting and travel
• coordination, and strategic information management. The role prepares
• executive-level reporting materials, coordinates leadership meetings and
• business activities, manages executive administrative processes, and supports
• organizational reporting and communication initiatives. Success in this role
• requires expertise in executive reporting, calendar and meeting coordination,
• business communications, presentation development, attention to detail, and
• stakeholder management.

Compensation

$58,000 - $64,000 yearly salary range. (Subject to Compensation Study Upon

Candidate Selection)

• Responsibilities
• Prepare and distribute weekly business reports for CEO review, ensuring

timely and accurate communication of key business performance updates.

• Coordinate CEO and COO calendars, meetings, appointments, and business travel

schedules to support executive priorities and organizational objectives.

• Compile, review, and prepare meeting materials, briefing documents,

presentations, and supporting information for CEO and COO meetings.

• Draft, review, and distribute weekly CEO communication messages and executive

announcements to internal stakeholders.

• Coordinate executive meeting logistics, agendas, presentation materials, and

follow-up activities to ensure effective meeting execution.

• Process and reconcile CEO and COO corporate credit card expenses in accordance

with company policies and reporting requirements.

• Prepare, review, and submit CEO and COO travel expense reports and related

supporting documentation.

• Maintain executive records, reports, correspondence, and confidential business

information in an organized and secure manner.

• Serve as a liaison between executive leadership, business units, AHQ, GHQ, and

• other stakeholders regarding reporting requests, communications, and scheduling
• matters.

• Support special projects, business analyses, and ad hoc assignments requested

by the CEO, COO, or Corporate Executive Committee (CEC).

Other duties as assigned

Benefits of working at GLOVIS America Inc.

Medical Insurance

Vision Insurance

Dental Insurance

• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*

Auto Allowance*

• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building
• Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Knowledge of executive administration, business reporting, and corporate
• communication practices.
• Skill in preparing executive presentations, reports, meeting materials, and
• business correspondence.
• Skill in Microsoft Excel, PowerPoint, Word, Outlook, and document management
• systems.
• Ability to manage executive schedules, travel arrangements, and multiple
• competing priorities.
• Ability to handle confidential information with discretion and professionalism.
• Ability to communicate effectively with executive leadership and
• cross-functional stakeholders.
• Ability to organize, coordinate, and prioritize tasks in a fast-paced corporate
• environment.
• Knowledge of corporate planning and executive reporting processes.
• Experience supporting senior executives in a multi-national or matrix
• organizational structure.

ADDITIONAL QUALIFICATIONS/RESPONSIBILITIES

Education & Experience

Associates Degree Required

3 –  5 years of direct experience in Executive Administration, Corporate

Communications, Administrative Operations

• Glovis America, Inc. adheres to the equal employment opportunity guidelines set
• forth by federal, state, and local laws. The information requested on this form
• is sought in good faith and will not be used to discriminate against the
• applicant based on race, religion or creed, color, national origin, ancestry,
• physical disability, mental disability, medical condition, genetic
• characteristics, marital status, sex or gender (which includes pregnancy,
• childbirth, or related circumstances), gender identity, gender expression, age,
• citizenship, sexual orientation, family care or medical leave status, military
• and veteran status, political affiliation, or any other characteristic protected
• by federal, state and local laws.

Physical Requirements

Ability to sit in front of a desk and/or in front of the computer for long

periods

• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing

Sit for 5+ hours per day

Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per

day

• Reasonable accommodations may be made to enable individuals with disabilities to
• perform the essential functions of this job.

Working and Environmental Conditions

• The work environment characteristics described here are representative of those
• an employee encounters while performing the essential functions of this job.

Typical office environment with low-level noise exposure

This position is located in the Irvine, CA office

CERTIFICATES/SECURITY CLEARANCES/OTHER