Experienced Executive Assistant - Los Angeles, CA

JOB DESCRIPTION

• ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner
• companies to source qualified talent for their open roles. The following
• position is available to Veterans, Transitioning Military, National Guard Cand
• Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If
• you have the required skill set, education requirements, and experience, please
• click the submit button and follow the next steps. Unless specifically stated
• otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description

• At Boeing, we innovate and collaborate to make the world a better place. We’re
• committed to fostering an environment for every teammate that’s welcoming,
• respectful and inclusive, with great opportunity for professional growth. Find
• your future with us.

• Spectrolab, Inc., a wholly owned subsidiary of The Boeing Company, is seeking an
• Experienced Executive Assistant to join our team in Sylmar, CA.

• The Executive Assistant to the President & CEO provides high-level,
• confidential, and proactive administrative support to the President & Chief
• Executive Officer and as required, other members of executive leadership. This
• role is responsible for managing complex schedules, coordinating domestic and
• international travel, preparing expense reports, maintaining executive
• communications, and supporting executive-level meetings, events, and operational
• activities.

• This position serves as a key point of coordination and communication for the
• executive office, ensuring seamless execution of priorities, timely
• dissemination of information, and efficient management of day-to-day business
• operations. The ideal candidate demonstrates exceptional judgment, discretion,
• organizational acumen, and the ability to operate independently in a fast-paced,
• high-visibility environment.

Essential Duties and Responsibilities

Executive Support

• Provide comprehensive administrative support to the President & CEO and other
• executive leaders as assigned.
• Manage and prioritize complex calendars, schedules, and meeting requests to
• optimize executive time and ensure alignment with business priorities.
• Prepare meeting agendas, briefing materials, presentations, and related
• correspondence as needed.
• Coordinate follow-up on action items, deliverables, and executive commitments to
• ensure timely completion.
• Anticipate administrative needs and proactively resolve scheduling or logistical
• conflicts.

Travel and Expense Management

• Coordinate domestic and international travel arrangements, including
• transportation, lodging, itineraries, and related logistics.
• Monitor travel schedules and support traveler logistics to ensure efficient
• execution of business travel.
• Prepare, review, and process expense reports in a timely and accurate manner.
• Reconcile corporate credit card charges and verify related payments in
• accordance with company policies and procedures.
• Collect, compile, and organize data and supporting documentation for executive
• review, approval, and/or signature.

Communication and Correspondence

• Draft, edit, and maintain electronic and written communications on behalf of the
• executive office.
• Process incoming and outgoing communications and correspondence to ensure timely
• and appropriate dissemination of information.
• Communicate professionally and effectively with internal and external
• stakeholders across all organizational levels.
• Maintain strict confidentiality and exercise sound judgment when handling
• sensitive information.
• Ensure executive communications reflect a high standard of professionalism,
• accuracy, and clarity.

Business Operations Support

• Track, maintain, and organize information related to executive and departmental
• operations.
• Maintain records, documentation, reports, and files in support of executive
• oversight and business continuity.
• Coordinate with relevant business partners and focal points to support the
• acquisition, allocation, and maintenance of resources.
• Order and maintain office supplies and other administrative materials for the
• executive office.
• Track and manage designated conference room schedules and resource availability
• to ensure efficient utilization.

Meeting and Event Coordination

• Plan and execute logistics for executive-level internal and external meetings,
• events, and special engagements.
• Coordinate venue arrangements, materials, attendee communications, and on-site
• support as needed.
• Support the preparation of briefing materials, agendas, and post-event
• follow-up.
• Ensure executive events and meetings are executed with precision,
• professionalism, and alignment to organizational standards.

Leadership and Support

• Contribute to process improvements and operational efficiencies within the
• executive office.
• Collaborate effectively with cross-functional teams, senior leaders, and
• external partners to support organizational objectives.

Core Competencies

• Executive professionalism and discretion
• Exceptional attention to detail
• Strong organizational and time management skills
• Clear and effective communication
• Sound judgment and decision-making
• Proactive problem-solving
• Adaptability and composure under pressure
• Strong collaboration and stakeholder management

Work Environment

• This position operates in a high-profile executive environment and may require
• flexibility in working hours to support the needs of the President & CEO,
• including early mornings, evenings, or occasional travel. The role demands a
• high degree of confidentiality, responsiveness, and professionalism.

ADDITIONAL QUALIFICATIONS/RESPONSIBILITIES

Basic Qualifications (Required Skills/Experience):

• Bachelor’s degree preferred, or equivalent combination of education and
• progressively responsible executive administrative experience.
• Minimum of 5 years of experience providing administrative or executive-level
• support, preferably to senior leadership or C-suite executives.
• Demonstrated experience managing complex calendars, travel arrangements, and
• expense reporting.
• Strong written, verbal, and interpersonal communication skills.
• Proven ability to handle confidential and sensitive matters with discretion and
• professionalism.
• Exceptional organizational skills with the ability to manage multiple priorities
• in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other standard business applications,
• including calendar, travel, and expense management systems.

Preferred Qualifications (Desired Skills/Experience)

• Experience working at Boeing or similar Aerospace/Defense company
• Experience coordinating executive meetings, board-level support, or high-profile
• events.
• Familiarity with corporate governance, business operations, and executive office
• procedures.
• Demonstrated ability to work independently with limited supervision while
• maintaining a high level of responsiveness.
• Experience in a corporate environment with cross-functional coordination and
• stakeholder engagement.

• Spectrolab, Inc., a pioneering leader in space solar power for over 70 years,
• develops the highest-efficiency commercial space solar cells that enable
• cutting-edge satellite missions. With a legacy of technical excellence and a
• focus on innovation, Spectrolab is powering the future of space exploration and
• commercial satellites—at a time when a wave of new companies are creating
• various, exciting missions. Join Spectrolab to help deliver the solar
• technologies that make ambitious space missions possible.

Travel: Some travel may be required up to 10% of the time.

Conflict of Interest

• Successful candidates for this job must satisfy the Company’s Conflict of
• Interest (COI) assessment process.

Drug Free Workplace

• Boeing is a Drug Free Workplace where post offer applicants and employees are
• subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and
• alcohol when criteria is met as outlined in our policies.

Relocation

• Relocation assistance is not a negotiable benefit for this position. Candidates
• must live in the immediate area or relocate at their own expense.

Pay and Benefits

• At Boeing, we strive to deliver a Total Rewards package that will attract,
• engage and retain the top talent. Elements of the Total Rewards package include
• competitive base pay and variable compensation opportunities.

• The Boeing Company also provides eligible employees with an opportunity to
• enroll in a variety of benefit programs, generally including health insurance,
• flexible spending accounts, health savings accounts, retirement savings plans,
• life and disability insurance programs, and a number of programs that provide
• for both paid and unpaid time away from work.

• The specific programs and options available to any given employee may vary
• depending on eligibility factors such as geographic location, date of hire, and
• the applicability of collective bargaining agreements.

• Pay is based upon candidate experience and qualifications, as well as market and
• business considerations.

Summary pay range

$63,750 - $86,250

Export Control Details

US based job, US Person required

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift