Executive Assistant II

Job Summary

• The Executive Assistant II provides high-level administrative support to the
• Vice Dean of Educational Affairs serving as the central coordinator for the
• Office of Educational Affairs, which oversees 14 divisions supporting the
• student experience from admissions through commencement. Responsibilities
• include managing calendars, meetings, events, travel, and project workflows
• while handling confidential information with discretion. The position requires
• strong interpersonal, communication, and critical-thinking skills to effectively

engage

• with leadership, faculty, staff, and students, and to contribute to the
• development of policies, processes, and administrative initiatives.

• This position is grant-funded; employment is contingent upon the continued
• availability of those funds.

Essential Functions

• Manage short- and long-term calendar planning, exercising considerable

• independent judgment about multiple demands on the Vice Dean time and
• coordinating planning among the executive assistants and leadership teams of
• the Dean’s Office, Office of Faculty, Office of Research and others.

• Coordinating strategic planning among the leadership and administrative teams

• of the 14 divisions within the Office of Educational Affairs (to also include
• additional divisions joining OEA from GSBSPS and Elkins Park campuses)

• Assist internal and external constituents with inquiries on behalf of the

Vice Dean

• Identify issues requiring the Vice Dean direct attention and re-direct others

• that can be addressed or facilitated by others on their behalf. When
• appropriate, follow up with all responsible parties to ensure resolution of
• inquiries.

• Obtain and provide the Vice Dean with appropriate materials for scheduled

• meetings and presentations, including document preparation and managing the
• meeting logistics to ensure meetings run efficiently.

• Perform general administrative, clerical, and back-up support for team

members and other office functions

• Update the Vice Dean of Educational Affairs CV and speaking engagement list

on a regular basis. Draft letters and other short messages for the Vice Dean

• Coordinate the Faculty Evaluation process by setting up meetings between

• faculty members and the Vice Dean and maintaining all evaluation related
• records in coordination with the Office of Faulty Affairs

• Coordinate collection and dissemination of data and other information, such

as reports with the Sr. Dir. of Administrative Services

• Assist with event setup and planning led by Vice Dean inclusive of student

milestone events

• Required Qualifications
• Minimum of a Bachelor's Degree in or the equivalent combination of education

and work experience.

• (Please review the Equivalency Chart

[https://drexel.edu/hr/career/ducomp/equivalency/] for additional

information.)

• Minimum of 5-7 years of high level experience in supporting C-suite

executives

• Detail orientated
• Proficient communication skills
• Proficient Microsoft Office Skills (inclusive of Teams and Sharepoint)
• Highly Organized
• Confidentiality and Discretion
• Interpersonal Effectiveness

Physical Demands

• Typically sitting at a desk/table
• Typically standing, walking

Location

• University City - Philadelphia, PA

Additional Information

• This position is classified as Exempt, grade L. Compensation for this grade
• ranges from $69,070.00 to $103,600.00 per year . Please note that the offered
• rate for this position will vary based on the successful candidate’s
• qualifications and experience, department budget, and an internal equity review.

• Applicants are encouraged to explore the Professional Staff salary structure and
• Compensation  [https://drexel.edu/hr/career/ducomp/]Guidelines & Policies
• [https://drexel.edu/hr/career/ducomp/] for more details on Drexel’s compensation
• framework. For information about benefits, please review Drexel’s Benefits

Brochure

[https://issuu.com/csbcommunications/docs/drexel_ft_staff_benefits_bro_v1?fr=sZDc2YjMyNzYzOTM].

Special Instructions to the Applicant

• Please make sure you upload your CV/resume and cover letter when submitting your
• application.

A review of applicants will begin once a suitable candidate pool is identified.