JobsExecutive AssistantPittsburghExecutive Assistant I
UPMC
Posted 5 days ago
Executive Assistant I
UPMC · Pittsburgh, Pennsylvania, United States
In short
The Executive Assistant will manage complex executive calendars, coordinate meetings, and prepare reports and presentations. They are also responsible for handling incoming calls, maintaining filing systems, and assisting with travel arrangements.
What they're looking for
MUST-HAVE SKILLS
ALSO MENTIONED
Candidates must have a high school diploma or equivalent and at least 8 years of administrative support experience, including 5+ years at the executive level. Proficiency in Microsoft Office applications is required.
About UPMC
WEBSITE
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Questions about this role
- Is this UPMC role remote?
- Tagged on site.
- Does it sponsor visas?
- Listed as no visa sponsorship.
- What experience does it ask for?
- Listed as 5-10 years.
The posting, in full
UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Executive Assistant I in our Transplant Services department. This position will work on CHP's Main Campus in the Faculty Pavillon, Daylight Hours, Monday-Friday. The ideal candidate is a detail-oriented professional with a professional and respectful demeanor. Key responsibilities include heavy calendar management, preparing PowerPoint presentations, supporting board work, coordinating meeting agendas, and helping with sponsorship logistics.
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UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Executive Assistant I in our Transplant Services department. This position will work on CHP's Main Campus in the Faculty Pavillon, Daylight Hours, Monday-Friday. The ideal candidate is a detail-oriented professional with a professional and respectful demeanor. Key responsibilities include heavy calendar management, preparing PowerPoint presentations, supporting board work, coordinating meeting agendas, and helping with sponsorship logistics.
Responsibilities
- Answers and directs incoming calls promptly and efficiently.
- Maintains confidential and organized filing systems.
- Manages multiple projects and follows through on issues promptly.
- Prepares and distributes reports within established timelines.
- Interacts professionally with staff at all levels in a fast-paced environment.
- Processes incoming and outgoing mail while maintaining confidentiality.
- Records and distributes meeting minutes and related information timely.
- Responds to questions and requests using sound judgment and policy knowledge.
- Coordinates travel arrangements for executive management as needed.
- Manages executive calendars and schedules complex meetings.
High school diploma or equivalent
- 8 years of experience in an increasingly responsible administrative support role
- 5+ years experience with support at the executive level
Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
Excellent calendar management skills, including the coordination of complex executive meetings
- Experience assisting management with the creation of PowerPoint presentations
- Experience scheduling travel arrangements for management
Licensure, Certifications, and Clearances
- Clearances with renewal
- At 31, 33, 34, & 73
- UPMC is an Equal Opportunity Employer/Disability/Veteran