Executive Assistant

KEY RESPONSIBILITIES

• Provide high-level administrative support to executive leadership and Human

Resources.

• Manage executive calendars, meetings, appointments, reminders, and scheduling

needs.

• Manage the front desk of the administrative office, serving as the primary

• point of contact for visitors, employees, vendors, deliveries, and incoming
• inquiries.

• Maintain a professional and organized reception area and ensure visitors are

appropriately greeted, directed, and assisted.

• Answer, screen, and route incoming calls and messages for the administrative

office.

• Receive, sort, and distribute mail, deliveries, faxes, and other incoming

documents.

• Coordinate day-to-day front office administrative needs and help ensure the

administrative office operates smoothly.

• Prepare correspondence, memos, reports, presentations, meeting materials, and

other business documents.

• Prepare for meetings, take and distribute meeting minutes, and follow up on

assigned action items.

• Assist with new-hire orientation preparation, including preparing materials

and ensuring required items are ready in advance.

• Maintain confidential executive, HR, governance, committee, compensation,

finance, policy, and organizational records.

• Assist with maintaining and updating policies, procedures, manuals, and

administrative documents.

• Coordinate meeting rooms, catering, supplies, company events, employee

activities, and other logistical needs.

• Coordinate travel arrangements as requested.
• Monitor executive and administrative needs and provide proactive follow-up on

upcoming deadlines, commitments, and projects.

• Assist with office supply, furniture, equipment, and administrative

purchasing needs.

• Work collaboratively with other administrative departments and provide

project support as assigned.

• Maintain the highest level of professionalism, discretion, and

confidentiality at all times.

• Perform additional administrative duties and special projects as assigned.