Executive Administrative Assistant

About the role

Supports Center Director and performs a variety of administrative duties. As lead administrative support personnel, provides administrative assistance to other administrative support personnel in other departments on center.

What you'll do

• Perform administrative duties to include typing, filing, dictation, receiving and routing visitors, sorting, and distributing mail, etc.
• Arrange details of meetings, participants, agendas, etc.
• Maintain correspondence log, documenting incoming and outgoing correspondence.
• Acts as liaison between the Center Director and functional area department heads.
• Make travel arrangements, as necessary.
• Oversee Center reports control activities, ensuring timely receipt by department heads and submission to the Department of Labor and Corporate office.
• Draft routine correspondence for Center Director signature.
• Compile and summarize standard statistical information.
• Gather materials to copy and sort into training/workshops binders.
• Proofread written material for accuracy, check for spelling, grammar, and punctuation errors.
• Produce quality work and complete assignments in a thorough, timely and accurate manner.
• Maintain appropriate personal attendance, accountability, and work productivity standards.
• Plan, prioritize, and organize assignments to meet established goals and deadlines.

Qualifications

• High School graduate or High School Equivalency require. Prefer graduation from an accredited or certified advanced training program in secretarial science or related area.
• 5 to 7 years advanced secretarial experience.
• Minimum keyboarding skills - 55 wpm.
• Must possess computer skills and be proficient with word processing and spreadsheet software programs.