Executive Assistant (Secret Clearance)

Aalis Management Consulting is an 8(a) certified Service-Disabled Veteran-Owned Small Business (SDVOSB) and Economically Disadvantaged Woman-Owned Small Business (EDWOSB) driven by the same principles that guide our armed forces. Founded by a US Army veteran, we take pride in our core values: excellence in reputation, commitment, candor, teamwork, and dependability. Our team delivers stakeholder-focused support in the areas of Acquisition & Procurement Support, (IT) Financial Management, Program Management, and Logistics & Supply Chain Support. Visit us at www.aalismc.com

Title: Executive Assistant

Client: Federal Agency

Location: Washington, D.C. (May require travel to Tucson, AZ; Houston, TX; Portsmouth, NH (two locations); Philadelphia, PA; and Arlington, VA.)

Clearance: Secret

Security Clearance Statement: This position requires a government security clearance; applicants must be U.S. citizens to be considered.

Number of Position(s): 12

Work Schedule: 8 am – 5 pm

Work Day: Monday – Friday

Aalis Management Consulting is seeking experienced Executive Assistants at multiple levels (I, II, and III) to provide high-level administrative and operational support in a fast-paced federal government environment.

Key Responsibilities

• Manage executive calendars, schedule appointments, coordinate travel arrangements, and organize leadership meetings.
• Prepare professional correspondence, reports, presentations, briefing materials, and other executive-level documentation.
• Handle sensitive and confidential information while maintaining accurate records and adhering to established policies.
• Track executive assignments, project milestones, action items, and deadlines to ensure timely completion.
• Coordinate communication between senior leadership, internal departments, Government personnel, and external stakeholders.
• Organize conferences, executive briefings, special events, and other administrative activities.
• Monitor project activities, budgets, and administrative resources to support organizational objectives.
• Conduct research, compile information, and develop summaries or recommendations to assist leadership decision-making.
• Provide guidance and coordination to administrative support personnel as needed.
• Identify opportunities to streamline office procedures, improve workflows, and enhance operational efficiency.

Required Qualifications

• 3–10+ years of executive administrative support experience, depending on position level.
• Experience supporting senior executives, directors, or Government leadership.
• Strong organizational skills with the ability to manage competing priorities and time-sensitive assignments.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating complex schedules, travel, executive meetings, and correspondence.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to exercise independent judgment, maintain confidentiality, and work effectively with senior-level stakeholders.
• Bachelor's degree or an acceptable combination of education and relevant experience, based on position requirements.

Preferred Qualifications

• Previous experience supporting Department of Defense (DoD) or other federal government executives.
• Experience developing executive briefings, monitoring project budgets, and preparing management reports.
• Background coordinating administrative teams, large meetings, conferences, or special projects.
• Demonstrated success improving administrative processes and office operations.

Aalis Management Consulting is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.