Executive Assistant - Vetter Health Services

Student Loan Assistance | 401(k) Match | On-Demand Pay | Free Individual Dental Insurance

Vetter Health Services, a premier provider of senior living with a 50-year legacy, is seeking an accomplished, forward-thinking Executive Assistant to support our Home Office executive team. This highly trusted role requires more than exceptional organization and attention to detail. We are looking for a resourceful critical thinker who can anticipate needs, navigate complex administrative challenges, bring structure to competing priorities, and independently move important work forward. By managing details, solving problems, and creating greater efficiency, this individual will help executive leaders stay focused on strategic priorities that advance our mission of "Dignity in Life."

About Us

Recognized as a Great Place to Work, we offer a quality-driven, culture-rich environment where Team Members grow professionally while making a positive impact on senior care. Our mission of "Dignity in Life" sets us apart as a leader in the field and guides everything we do.

Position Summary

The Executive Assistant will serve as a trusted partner to the executive team, providing high-level administrative, operational, and project support in a fast-paced environment. This individual will use sound judgment and critical thinking to anticipate needs, assess priorities, solve problems, and facilitate complex work across multiple leaders and departments. In addition to managing executive calendars, travel, events, presentations, and communications, the Executive Assistant will help organize information, coordinate follow-through, and bring clarity and structure to complex administrative matters. Success in this role will be measured by the individual's ability to reduce administrative burden, keep important initiatives moving, and help executive leaders remain focused on strategic priorities rather than day-to-day details.

Key Responsibilities Include

• Provide high-level administrative and operational support to executive leaders, using sound judgment to anticipate needs, clarify priorities, resolve issues, and independently manage complex assignments from initiation through completion.

• Coordinate national and regional convention and conference schedules, including event registration, travel logistics, hotel accommodations, and itineraries.
• Manage executive travel arrangements from planning to execution, ensuring efficiency and attention to detail.
• Prepare, edit, and format professional presentations, training materials, and reports.
• Assist in the development and organization of internal training events and meetings.

• Manage complex calendars, competing priorities, deadlines, and follow-up commitments; identify potential conflicts or barriers early, recommend practical solutions, and help executive leaders remain focused on the organization's highest priorities.
• Lead and support complex special projects and company-wide initiatives across departments by gathering and organizing information, coordinating stakeholders, monitoring action items, identifying risks, and ensuring timely follow-through.

• Ensure all communication and documentation is handled with discretion and confidentiality.
• Act as a liaison between executives, internal teams, and external partners to ensure seamless collaboration.

Qualified Candidates Will Have

• Progressive experience in an Executive Assistant or senior administrative role supporting executive-level leaders, with demonstrated responsibility for complex assignments, confidential matters, cross-functional coordination, and independent follow-through.

• Experience coordinating meetings, travel, events, and project timelines.
• High proficiency with Microsoft Office 365, especially Word, PowerPoint, Outlook, and Excel.
• Ability to create polished training presentations and business communications.
• Exceptional organizational and multitasking skills with attention to detail.
• Strong written and verbal communication abilities.
• A high level of professionalism, discretion, and customer service.

• Demonstrated critical-thinking and problem-solving ability, including the capacity to assess complex situations, organize ambiguous information, evaluate options, recommend practical solutions, and move work forward with appropriate independence.

Benefits

• Student Loan Repayment Program
• Earned Wage Access
• Medical Insurance Options
• Vision Coverage
• Free Individual Dental Insurance
• 401(k) with Employer Match
• Flexible Spending Accounts
• Employee Assistance Program
• Great Place to Work® Certified

Why Join Our Team?

• Be part of a mission-driven organization where culture and people come first.
• Work in a collaborative and innovative environment with opportunity for personal and professional growth.
• Enjoy excellent benefits and meaningful work that supports the wellbeing of others.
• Join an organization nationally recognized as a Great Place to Work.

If you're a highly organized, resourceful professional looking to support leadership at the highest level while making a difference in the lives of others, we invite you to apply today.

Apply at: vetterseniorliving.com

Equal Opportunity Employer (EOE)