Executive Assistant – Transportation

Executive Assistant – Transportation

What we are looking for

Aldridge is seeking an Executive Assistant – Transportation to join our dynamic and energetic team in Des Plaines Office - IL.

In this role, you will provide high-level strategic and administrative support to senior-level executives within our Transportation Group. The ideal candidate is a proactive, highly organized professional who can anticipate needs, manage competing priorities, exercise sound judgment, and serve as a trusted partner to executives and their teams.

What you’ll do

• Provide high-level support to Transportation Group executives, ensuring seamless daily operations and alignment on key priorities.
• Independently manage complex executive calendars, proactively balancing competing priorities, meetings, and travel while navigating frequent changes.
• Coordinate extensive domestic travel arrangements, prepare detailed itineraries, and manage related logistics.
• Prepare executives for meetings by gathering agendas, background materials, presentations, reports, and other relevant information.
• Coordinate large-scale Transportation Group meetings, events, and leadership activities.
• Anticipate executive needs, identify potential issues, and proactively develop solutions.
• Track action items, commitments, and follow-ups to ensure timely completion.
• Serve as the confidential liaison and key point of contact for Transportation executives, building strong relationships with internal teams, clients, and external partners.
• Prepare correspondence, presentations, reports, and other executive communications.
• Coordinate and oversee expense reporting, data entry, and other administrative processes to ensure accuracy and timely completion.
• Exercise sound judgment in determining priorities, resolving issues, and escalating matters when appropriate.
• Adapt quickly to changing priorities and provide a high level of support in a fast-paced environment.
• Continuously look for ways to anticipate needs and improve how work gets done.
• Demonstrated commitment to our company's core values: Put People First, Foster Innovation, Be Great Partners, & Raise the Bar.
• Perform other duties and assignments as required.

Who you are

• High school diploma with some business courses; an Associate's or Bachelor's degree is highly preferred.
• 5-10+ years of experience supporting senior executives in a fast-paced, high-accountability environment.
• Proven ability to independently manage complex calendars, travel, meetings, and competing priorities.
• Proficient in Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides.
• Experience with Microsoft Excel, Word, PowerPoint, and Visio.
• Presentation development experience is highly desirable and will be utilized regularly for executive presentations and reporting.
• Strong organizational skills and exceptional attention to detail.
• Self-motivated and proactive, with the ability to anticipate needs rather than simply respond to requests.
• Strong judgment and problem-solving skills, with the ability to work independently and make decisions within established guidelines.
• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of personnel.
• Ability to handle confidential and sensitive information with discretion.
• Ability to remain calm, flexible, and professional while managing changing priorities and time-sensitive requests.
• Ability to build trusted relationships and work collaboratively across the organization.
• Willingness and ability to learn new systems, processes, and technology quickly.

Who we are

At Aldridge, we invite you to be a part of our dynamic team, where your skills are not only valued but crucial to our success. As we pursue our vision to be the First Choice for Energy and Transportation infrastructure projects, we welcome fresh perspectives and prioritize teamwork to drive our industry-leading safety, innovation, and execution.

Our culture is rooted in family-centeredness, with third-generation leadership guiding our unwavering spirit of innovation and entrepreneurship. With over 2,000 industry experts dedicated to our vision, we actively contribute to and uplift the communities impacted by our infrastructure projects and our Aldridge family.

Built on collaboration and a commitment to mental wellness, our core values create an unparalleled sense of unity and camaraderie within our organization. Through team-building events, open-door policies, and visible executive presence, we foster an environment where everyone can thrive, innovate, and make a meaningful difference. Join us in building the infrastructure that keeps the world moving and connected – become a part of the A-team to start building and strengthening your career today!

What we offer

The annual base pay for this role is between $90,000.00 - 115,000.00. The actual pay is dependent upon many factors, including: location, work experience, education, training, transferable skills, business needs, and market conditions. The base pay range is subject to change and may be modified in the future. The role may also be eligible for a bonus. Aldridge provides a comprehensive benefits package that includes the following:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Wellness Incentive Programs
• Short and Long Term Disability
• Flexible Spending Accounts
• Life Insurance
• Legal Assistance
• Identity Protection
• Accident & Critical Illness Insurance
• Company 401(k) Matching Contributions
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)

This job-specific task list covers only the most important job duties. Employees assigned to this position title will also perform other occasional work assignments not mentioned above, including temporary assignments, training assignments, and other related duties. Aldridge is an EEO Employer and will recruit, hire, train, and promote people in all job classifications without regard to race, color, national origin, age, religion, disability status, gender, sexual orientation, gender identity, genetic information, veteran status, marital status, or any other characteristic protected by law.

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