Executive Assistant

Description

Job Description Statement

Provide high-level administrative support to executive leadership by managing schedules, coordinating meetings, and handling all administrative details. Serve as a key point of contact for senior staff, managing appointments and confidential matters with professionalism and discretion. Oversee assigned projects, including research and preparing reports. Perform a wide range of administrative tasks as needed to support executive operations.

Culture Fit

Strengthen Block Imaging’s mission of ‘People Matter’ by living our values of Integrity, Honor, and Growth. Make choices that foster our thriving mindsets and lead with our approach of Together, Thoughtful, and Transparent.

Essential Job Duties

• Manage all administrative tasks for the leader’s office, including schedules, calendars, correspondence, and incoming communications.
• Coordinate and prepare meetings—both executive and team—including logistics, materials, and follow-up.
• Make and manage travel arrangements, including flights, accommodations, and meeting schedules.
• Handle special projects and research assignments, including preparing reports and supporting business or legal initiatives.
• Serve as a key point of contact for the leader and senior staff, ensuring smooth communication and maintaining strict confidentiality.
• Support the management team with projects and provide informed feedback when requested.
• Help maintain positive team culture by supporting events and staying aware of team needs, elevating issues when appropriate.
• Other duties as assigned.

Requirements

Role Competencies

• Strong organizational and time-management skills, with the ability to prioritize, meet deadlines, and manage multiple tasks effectively.
• Excellent communication skills, including active listening, professional writing, strong verbal communication, and appropriate discretion.
• Flexible, solution-oriented problem solver who uses critical thinking and maintains composure and mature leadership in fast-paced or changing situations.
• Professionalism and confidentiality, consistently treating others with respect, using tact, and representing leadership with diplomacy.
• Strong interpersonal and teamwork skills, fostering positive relationships and effective collaboration across teams.
• Proficiency in Microsoft Office and general computer skills (Excel, Word, Outlook, PowerPoint, internet research), with the ability to quickly learn administrative tools and processes.

Experience and Education Requirements:

Preferred Experience

• 1-3 years of experience in an administrative role.

Education (or equivalent experience)

• Associate’s degree in business or equivalent experience.

Preferred Certifications

• N/A

Travel Requirements

n/a

Physical and Environmental Requirements

Team Members must be able to perform the essential functions of the position with or without reasonable accommodation. For questions, contact Human Resources.

This role may involve

• Ability to remain in a stationary position for extended periods.
• Frequent typing.
• Ability to communicate effectively, including speaking, hearing, and reading.
• Occasional movement within the office.
• Lift up to 10 pounds.
• Standard office setting with moderate noise level.
• Regular use of computers, phones.
• Work is primarily performed indoors in a climate-controlled environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

This job description is intended to describe the general nature and level of work being performed. It is not a contract. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. leadership reserves the right to assign or reassign duties and responsibilities at any time.

Block Imaging Parts & Service is an Equal Opportunity Employer

Block Imaging is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status. Block Imaging is committed to providing reasonable accommodations to individuals with disabilities. If you need assistance during the application or interview process, please contact HR.