Staff Accountant

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance

Vision insurance

We are seeking a detail-oriented and dependable Staff Accountant to support the day-to-day accounting operations of the organization. This position is responsible for accurately recording financial transactions, maintaining accounting records, completing account reconciliations, supporting accounts payable and accounts receivable activities, and assisting with the month-end close process.

The ideal candidate is organized, analytical, and committed to accuracy and confidentiality. This role works closely with management and other departments to resolve discrepancies, maintain complete documentation, and provide timely financial information.

Key Responsibilities

Daily Accounting Activities

• Review accounting emails, requests, and supporting documentation.
• Record invoices, payments, and other daily accounting transactions.
• Review transactions for accuracy, completeness, and proper account coding.
• Prepare and post approved journal entries.
• Follow up on missing or incomplete documentation.
• Maintain organized electronic and/or physical accounting records.

Weekly Accounting Activities

• Reconcile assigned bank, general ledger, and other accounting accounts.
• Review outstanding invoices and payments.
• Identify and investigate unusual or potentially incorrect transactions.
• Maintain and update accounting schedules.
• Research and resolve discrepancies in coordination with the appropriate departments.

Month-End Close

• Complete bank and account reconciliations.
• Prepare and record required accruals and adjusting entries.
• Review accounts for unusual or unexpected balances.
• Prepare assigned month-end journal entries.
• Verify accounts payable and accounts receivable balances.
• Prepare and maintain supporting schedules.
• Submit completed work for management review and approval.
• Assist with month-end financial reporting.

Documentation & Quality Control

The Staff Accountant is responsible for ensuring accounting transactions are supported by appropriate documentation, which may include:

• Invoices
• Receipts
• Bank statements
• Purchase orders
• Journal entry support

Account reconciliation reports

Before submitting work, the Staff Accountant is expected to:

• Verify calculations and amounts.
• Confirm account numbers and coding are accurate.
• Ensure required approvals have been obtained.
• Confirm supporting documentation is complete and attached.
• Investigate and correct discrepancies before submission.

Qualifications & Skills

• Strong attention to detail and accuracy.
• Ability to organize and prioritize multiple accounting tasks.
• Strong analytical and problem-solving skills.
• Ability to identify discrepancies and research their causes.
• Ability to meet recurring daily, weekly, and month-end deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidential financial information.
• Proficiency with accounting software and Microsoft Office, particularly Excel.

Ability to work independently while collaborating effectively with management and other departments.

Confidentiality

This position handles confidential accounting and financial information. The Staff Accountant must protect sensitive information and share it only with authorized personnel in accordance with company policies and procedures.

Management & Approval

The Staff Accountant will follow established accounting policies and procedures. Work requiring management approval must be submitted for review and approval in accordance with company policy.

What Success Looks Like

Success in this role means maintaining accurate and well-documented accounting records, completing reconciliations and assigned close activities on time, promptly resolving discrepancies, and providing reliable financial information to management.