Executive Assistant

• Maintain complex, multi-executive calendars with sophisticated scheduling protocols; anticipate scheduling conflicts and proactively coordinate resolutions across executive teams.
• Ensures pre-meeting materials, logistics coordination and notices are completely timely and accurately
• Serve as the primary gatekeeper for executive communications, managing calendar access and directing inquiries appropriately.
• Produce executive-level reports, dashboards, and performance summaries from multiple data sources; compile and reconcile weekly, monthly, and ad-hoc key performance indicators from departments.
• Prepare comprehensive meeting agendas, board materials, presentations, and executive briefings to executive standards.
• Ensure accuracy, consistency, and timely delivery of all reporting deliverables; manage report distribution and tracking.
• Support board-related activities in collaboration with other Executive Assistants, including meeting preparation, materials assembly, minute documentation, and post-meeting follow-up.
• Maintain management-related support documents for board and executive functions.
• Coordinate and prioritize incoming communications from internal and external stakeholders; screen and route to appropriate parties.
• Maintains management contact list, management meetings agendas and minutes
• Draft responses and communications on behalf of executive leadership as directed; ensure professional tone and accuracy.
• Serve as a professional liaison between executives and both internal and external stakeholders, fostering strong business relationships.
• Prepare, edit, and format professional documents, presentations, reports, and correspondence to executive standards.
• Manage office operations, supplies, equipment maintenance, and IT support for executive suite.
• Support onboarding of managers and executive-level staff.
• Support ad-hoc projects and strategic initiatives as directed by senior leadership.
• Other duties as assigned.

Foster a Culture of Customer Service and Commitment to Quality Care