Executive Assistant and Special Projects Manager

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be. Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home.

Your Role in a Snapshot

Supporting executive operations, strategic initiatives, and organizational efficiency in a fast-paced, growth-oriented environment.

The Executive Assistant and Special Projects Manager plays a key role in supporting the President and coordinating high-priority initiatives across Prima Living. This position combines executive support, project coordination, business analysis, and operational improvement responsibilities to help drive organizational performance and strategic growth.

Acting as a trusted partner to executive leadership, this role requires strong organizational skills, business acumen, discretion, and the ability to manage multiple priorities while collaborating across departments, stakeholders, consultants, and external partners.

This is an onsite, high-impact role ideal for a proactive, resourceful, and technology-driven professional seeking long-term career growth within a dynamic and rapidly growing organization.

Location: New Westminster, BCCompensation: $60,000–$70,000Schedule: Full-Time | Onsite Daily

Your Day to Day

Strategic Projects Coordination

Coordinate and support operational, strategic, and executive initiatives across the organization

Track project timelines, deliverables, budgets, stakeholder communications, and follow-ups across multiple priorities

Facilitate coordination between internal teams, consultants, vendors, external partners, and stakeholders

Prepare project updates, executive summaries, presentations, reports, and briefing materials

Conduct business analysis, operational assessments, and research to support executive decision-making

Analyze workflows, operational challenges, and business processes while identifying opportunities for improvement

Support planning, implementation, and execution of organizational initiatives and special projects

Assist with business development activities, proposals, presentations, and strategic growth opportunities

Coordinate meetings, action items, and project communications to ensure timely execution of deliverables

Identify opportunities for process improvement, workflow optimization, and operational efficiency

Executive Support Responsibilities

Provide high-level executive and administrative support to the President

Manage complex calendars, scheduling, travel arrangements, and executive meeting coordination

Prioritize competing demands while maintaining effective executive workflow management

Draft, edit, and manage confidential correspondence, reports, presentations, and business documents

• Record meeting minutes, track action items, and ensure timely follow-up on key initiatives
• Screen, prioritize, and respond to communications on behalf of the President as required

Coordinate communication and activities across departments, locations, and external stakeholders

Maintain organized filing systems, records, and administrative processes

Technology, Operations & Analytical Support

Utilize AI tools and digital platforms to improve workflow efficiency, reporting, research, meeting summaries, and communication processes

Support implementation of administrative systems, digital tools, and operational improvements

Assist with operational, financial, and business reporting and analysis

Conduct document reviews, data tracking, and analytical support with strong attention to detail

General Administrative Support

• Provide administrative and operational support as required
• Assist with meetings, events, and cross-functional coordination
• Contribute to a collaborative, high-performance, and solutions-oriented work environment

Perform additional duties and responsibilities as assigned

What You Bring to the Table:

3–5 years of experience in executive administration, project coordination, operations, business analysis, or related roles

Postsecondary education in Business Administration, Project Management, Communications, Business Analysis, or a related field preferred

Strong organizational, multitasking, project management, and time management skills

Exceptional written and verbal communication skills with strong stakeholder management abilities

Strong analytical, reporting, and problem-solving capabilities

Ability to prepare professional reports, presentations, executive summaries, and business communications

Strong interpersonal skills with the ability to coordinate across multiple departments and stakeholders

Ability to work independently in a fast-paced environment while managing multiple competing priorities

• High level of professionalism, discretion, maturity, and confidentiality
• Strong attention to detail, critical thinking, and execution skills
• Proficiency in Microsoft Office Suite, collaboration tools, and digital workflow platforms
• Strong technical aptitude with the ability to quickly learn new systems and technologies

Bonus Points For

Experience supporting senior executives or leadership teams in growth-oriented organizations

• Experience coordinating strategic or operational projects across multiple departments
• Experience using AI productivity tools and workflow automation platforms
• Background in business analysis, reporting, or operational planning
• Ability to identify process improvements and implement operational efficiencies
• Entrepreneurial mindset with strong long-term career ambitions
• Experience working in fast-paced, high-growth, or multi-location environments

Don't hold back!- apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.

We are proudly Canadian - rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.