Executive Assistant and Project Coordinator

Location: Hybrid, Chicago, IL

Employment Type: Full-Time

Annual Compensation Range: $60,000 – $65,000

• The compensation above is the estimated hiring range for this position. Final
• offers are determined based on a variety of factors including skills,
• experience, qualifications, internal equity, and other job-related
• considerations.

To access a list of benefits for full-time jobs, please visit

www.moodybible.org/careers/benefits.

Make an Impact Behind the Work That Moves Our Mission Forward

• Are you a highly organized, proactive professional who thrives on bringing order
• to complexity, anticipating what leaders need, and keeping important priorities
• moving forward?

• Moody Bible Institute is seeking an Executive Assistant & Project Coordinator to
• serve as a trusted partner to our Chief Marketing and Enrollment Officer (CMEO).
• This is an opportunity for an experienced executive support professional who
• enjoys working closely with senior leadership while also coordinating projects,
• strengthening processes, and helping a dynamic department operate at its best.

About Us

• Moody Bible Institute is a Christ-centered higher education and media ministry
• dedicated to equipping people with the truth of God's Word. Through trusted
• biblical teaching, media, and educational resources, Moody reaches audiences
• around the world with the gospel and seeks to make a lasting Kingdom impact.

The Opportunity

• Reporting in support of the Chief Marketing and Enrollment Officer, the
• Executive Assistant & Project Coordinator provides executive, administrative,
• operational, and project support that enables the CMEO and Marketing and
• Enrollment leadership team to remain focused on their highest priorities.

• You will take ownership of the CMEO’s complex calendar and daily priorities,
• coordinate leadership meetings and events, track key commitments and
• deliverables, support departmental projects and workflows, and help ensure
• consistent follow-through across the organization. You will also provide limited
• administrative and project support to the CMEO’s direct reports, including the
• Director of Enrollment, and serve as an important connector across Marketing,
• Enrollment, senior leadership, ministry partners, and other stakeholders.

• This role is ideal for someone who sees beyond the task in front of them,
• anticipates what is needed next, exercises excellent judgment, and enjoys
• creating the structure that allows leaders and teams to succeed.

What You’ll Do

• Executive Support & Priority Management
• Own and proactively manage the CMEO’s daily calendar, strategically balancing

• priorities, meetings, preparation time, travel, deadlines, and changing
• business needs.

• Anticipate and resolve scheduling conflicts while helping ensure the CMEO’s

time remains aligned with organizational and departmental priorities.

• Coordinate business correspondence, inquiries, travel arrangements, expense

• reporting, and confidential records with professionalism, discretion, and
• responsiveness.

• Help the CMEO maintain focus and accountability by tracking commitments,

• approvals, project milestones, performance metrics, quarterly EOS Rocks, and
• other key deliverables.

• Prepare the CMEO for meetings by coordinating agendas, materials, background

information, logistics, and appropriate follow-up.

Meetings, Communication & Leadership Coordination

• Coordinate internal and external meetings, including scheduling, agendas,

• materials, virtual or in-person logistics, hospitality, minutes when needed,
• and follow-up on decisions and action items.

• Plan and coordinate department-wide meetings, leadership offsites, and other

key events, including communications, logistics, materials, and budgets.

• Serve as a member of the Marketing and Enrollment leadership team, supporting

meeting rhythms, communication, coordination, and follow-through.

• Serve as an integrator for EOS Level 10 (L10) meetings, helping maintain

structure, accountability, and visibility to priorities.

• Represent the CMEO or Marketing and Enrollment department in meetings when

requested.

Project & Department Operations

• Coordinate select Marketing and Enrollment projects, helping organize

timelines, stakeholders, deliverables, communication, and follow-through.

• Provide limited administrative and project support to the CMEO’s direct

• reports, including the Director of Enrollment, related to leadership
• meetings, priority projects, scheduling, document preparation, and shared
• departmental initiatives.

• Manage administrative workflows involving contracts, invoices, purchase

requests, document routing, and legal or leadership approvals.

• Serve as a subject-matter expert for designated workflow and administrative

platforms.

• Identify opportunities to improve organization, communication, workflows, and

administrative efficiency across the department.

• Coordinate office operations, supplies, shared spaces, and hybrid-work

• logistics to help create an organized, welcoming, caring, and efficient
• environment.

• Perform other responsibilities consistent with the scope and purpose of the

role.

Qualifications

• Required
• At least 5 years of progressively responsible experience in executive

• support, office administration, project management, or a closely related
• field, including significant experience in both project coordination and
• office administration.

• Demonstrated success managing a complex executive calendar, competing

• priorities, sensitive and confidential matters, and cross-functional projects
• with minimal supervision.

• Exceptional organizational skills with strong attention to detail,

follow-through, and accountability.

• Sound judgment and the ability to anticipate needs, solve problems, and

adjust quickly as priorities change.

• Excellent written and verbal communication skills.
• Strong relationship-building and service orientation with the ability to work

• effectively with senior leaders, employees, students, ministry partners, and
• external guests.

• Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Excel, Adobe

Acrobat, and virtual meeting and collaboration tools.

• Willingness to sign a nondisclosure agreement.

Preferred

• Experience with the Entrepreneurial Operating System (EOS) and Level 10

meetings.

• Bachelor’s degree or an equivalent combination of education and relevant

professional experience.

• Experience working within higher education, nonprofit ministry, enrollment,

marketing, or another complex organizational environment.

• Experience with Salesforce, Oracle, project management platforms, digital

approval tools, or document workflow systems.

Work Environment

• This is a full-time hybrid, Chicago-based position working in a professional

office environment.

• The role requires consistent on-campus presence in accordance with Moody’s

• hybrid-work expectations and the schedule and business needs, typically work
• from office 3-days and 2 days remote.

• Occasional schedule flexibility may be required to support leadership

meetings, department events, and travel coordination.

Additional Information

• Candidates must demonstrate alignment with Moody Bible Institute's mission,

doctrinal beliefs, and Christian values.

• Employees are required to affirm Moody's Statement of Faith and adhere to

Community Standards.

• Moody Bible Institute values diversity and seeks team members who engage

others in ways that honor its biblical foundation.

• Moody complies with applicable nondiscrimination laws and, as a religious

• institution, requires employees to hold beliefs consistent with its Doctrinal
• Statement and Community Standards.

• Legal authorization to work in the United States without employer

sponsorship.

Why Join Us?

• At Moody, your organizational expertise can have an impact far beyond the
• day-to-day work. In this role, you will work closely with senior leadership,
• help shape the effectiveness of Marketing and Enrollment operations, and bring
• structure and momentum to priorities that advance Moody’s mission. You will join
• a collaborative, mission-driven team where your ability to anticipate needs,
• connect people, solve problems, and keep important work moving forward will be
• genuinely valued.

• If you are a trusted, proactive professional who enjoys supporting senior
• leaders, coordinating complex priorities, and creating the systems and structure
• that help teams succeed, we invite you to consider bringing your talents to
• Moody Bible Institute.