Executive Assistant to CEO (Part-Time)

• TL;DR: We're looking for a part-time Executive Assistant to Alex, our CEO and
• co-founder, to run the logistics around his calendar, inbox, and travel. This is
• a part-time role, ranging between 10-20 hours a week.

WHAT YOU'LL DO

• Own the calendar: You'll manage Alex's calendar day to day - scheduling,

• rescheduling, and blocking time so his week lines up with his priorities.
• You'll triage incoming meeting requests, protect focus time, and make sure
• nothing double-books or inadvertently gets dropped. You'll also keep an eye
• on the long-range calendar, making sure board meetings and other critical
• commitments are set well ahead and stay protected.

• Triage the inbox: You'll work through Alex's inbox - flagging what's

• time-sensitive, pulling out the scheduling and travel requests buried in it,
• and surfacing what needs a response first.

• Keep the recurring meetings running: You'll set up and maintain the recurring

• meetings Alex sits in - leadership cadences, company-wide sessions, and
• standing 1:1s - keeping invite lists current and moving things when the week
• shifts.

• Book travel and build the itinerary: You'll manage all domestic and

• international travel for the CEO, building detailed itineraries that allow
• him to move between meetings, events, speaking engagements, recordings, and
• partner visits. You'll ensure every detail is accounted for before he leaves,
• from ground transport to a backup plan when a flight slips. As needed, you’ll
• also help support the travel needs of the executive leadership team.

• Possible Flex into People Operations: For someone who has full-time capacity,

• this role may have the potential to flex into supporting people operations,
• working with Hallow’s People team.

WHAT YOU’LL LOVE

• Mission: This work is incredibly humbling. Every day we hear amazing stories

• and we get the pleasure of working on something that's impacting lives. One
• of our favorite user quotes: “I hate quoting an old, overused cliche, but
• I've been very lost. And I think for the first time in a while I may be

found.”

• Ownership: You'll own how the CEO's time gets spent, which shapes what the

• whole company moves on. The calendar and the travel are yours to manage and
• maintain - you'll work directly with Alex and our Chief of Staff every week.

• Growth: From day 1, you'll be a part of the startup journey. You'll see how a

• fast-growing company runs from one of the closest seats to the CEO, working
• alongside our Chief of Staff and leadership team. In time, you may also pick
• up some light calendar and travel support for other members of our leadership
• team.

• Flexibility: HQ is in Chicago and we would love to have as many team members

• there as possible, but we are completely flexible on location within the
• United States.

• Comp: We will pay competitive market rates for this hourly, part-time

position.

WHAT WE’RE LOOKING FOR

• Passion: First and foremost, we're looking for someone excited and passionate

• about our mission. It makes it a lot more fun to actually care about what
• you're working on! :)

• Drive: You work quickly and are always willing to jump into new projects. You

• don’t mind pivots and love the scrappy, lean nature of startups. You adjust
• when day-to-day plans change, hold the line on what needs to stay locked, and
• you know how to get answers when people are moving fast.

• Problem solver: You enjoy working things out on your own, and you're a master

• at quick execution. You can stay on top of many moving pieces, and you use
• good judgment about what you can just handle and what should go to someone
• else.

• Follow-through: You keep things moving for the team - clearing blockers,

• chasing open threads, and closing the loop. You know what's outstanding at
• any given moment and what's coming months out, and you stay on top of details
• so nothing drops.

• Servant leader: You like making work easier for others, and no task is

• beneath you. You don't wait to be told what needs doing - you see what would
• help and you do it.

• Experience: 2+ years supporting an executive, preferably at a tech startup.

• You're fluent in Google Calendar and Gmail and comfortable booking complex
• travel.

COMPENSATION RANGE

$30 to $45 USD per hour

• This is a part-time, non-exempt hourly position and is not eligible for most
• employee benefits; paid sick leave is provided where required by state or local
• law. The above range is an initial estimate. Compensation may vary depending on
• market or location and may be adjusted depending on the person we end up hiring
• for this role, their experience, and market dynamics.