Executive Assistant

• Company Information: ASSETGUARD is an industry-leading provider of customized,
• innovative solutions for industrial and construction environmental protection
• & waterproofing needs. Our mission is to protect assets and the environment, one
• seamless layer at a time. With our advanced technology and commitment to
• excellence, we deliver tailored solutions that solve real-world problems for our
• clients. By choosing ASSETGUARD, our clients are investing in the highest level
• of protection for their assets while minimizing environmental impact.

• Position Summary: The Executive Assistant is the primary administrative partner
• to AssetGuard's President & CEO and provides direct support to the company's
• leadership team. This role will be responsible for managing the CEO's calendar,
• delivering communications to the company leadership team, booking travel,
• completing expense reports, and managing meetings including delivery of
• pre-meeting and post-meeting information. This role will also manage the
• timelines and action items associated with organizational initiatives from
• planning through completion, including initiatives being led by the VP of
• Operations and Director of Sales.

Key Roles / Responsibilities

• Manages the President & CEO's calendar, prioritizing meetings and resolving

scheduling conflicts across internal, customer, and partner commitments.

• Manages organizational initiatives on behalf of the President & CEO, building

• project plans and timelines, assigning and tracking tasks, monitoring
• progress against milestones, and ensuring cohesive communication of all
• updates to the appropriate team members.

• Prepares correspondence, reports, and presentations for leadership meetings,

• customer engagements, and board meetings, ensuring accuracy, clarity, and
• consistent formatting.

• Arranges travel for the President & CEO and leadership team, including

• flights, lodging, ground transportation, and itineraries, and reconciles
• related expense reports in accordance with company policy.

• Partners with the VP of Operations to keep the President & CEO informed on

business operations.

• Serves as the CEO’s liaison to the leadership team, customers, vendors, and

• others, routing items to the right person and following through to
• resolution.

• Coordinates leadership team meetings, off-sites, and company events,

• including preparing agendas and pre-read materials and recording minutes and
• action items.

• Approves social media content and reviews sales materials created by external

marketing agency for brand alignment and proper messaging.

Required Education, Experience, and Qualifications

• High school diploma or equivalent, required.
• Five (5) or more years of experience as an Executive Assistant supporting

multiple members of an executive leadership team.

• Experience supporting construction, field services, manufacturing, oil and

gas, or industrial operations preferred.

• Strong organizational skills and attention to detail, with the ability to

manage multiple priorities and deadlines.

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and

PowerPoint.

• Demonstrated discretion in handling confidential business, financial, and

personnel information.

• Familiarity with Microsoft Teams, Microsoft Planner, or similar project

management tools, and with CRM software, preferred.

• Basic to intermediate use of AI tools is highly preferred.
• Ability to work independently, anticipate needs, and resolve routine issues

without direction.

• Familiarity working with marketing agencies and issuing approval for social

media content.

• Working proficiency in Canva is a plus.
• Excellent written and verbal communication skills, including professional

correspondence and phone etiquette.

Working Conditions

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Positions self to install equipment, including under desks.
• Moves throughout the building to access files.
• Must be able to comprehend and follow written and oral instructions.
• Must be able to complete tasks even with frequent interruptions.
• Must be able to use discretion and independent judgment as needed.
• Must be able to speak clearly on the phone and to fellow workers.

Benefits

• Competitive Compensation Package
• Medical + Dental + Vision Coverage
• 401K + Company Match
• Life Insurance + Long Term Disability Coverage (100% Company Paid)
• Health Savings Account (HSA)
• Gym Reimbursement Program
• Tuition Reimbursement Program
• Wellness Check Program (Insurance Premium Discounts)
• Employee Assistance Program (EAP)
• Paid Holidays
• Paid Time Off (PTO)

#LI-JC1 #LI-ONSITE #AssetGuardProducts #ExecutiveAssistant #DecaturTX

#Manufacturing

• Wilks Brothers and affiliated companies does not accept unsolicited resumes from
• recruitment agencies or fee based recruitment services. Recruitment agencies or
• recruitment services may contact recruiting@wilksbrothers.com
• [recruiting@wilksbrothers.com] for more information.

• This job description should not be interpreted as an exhaustive list of
• responsibilities or as an employment agreement between the employer and the
• employee. The above statements are intended to describe the general nature and
• level of work being performed by employees assigned to this classification and
• are subject to change as the needs of the employer and requirements of the job
• change.  Any essential functions of this position will be evaluated as necessary
• should an employee/applicant be unable to perform the functions or requirements
• due to a disability as defined by the Americans with Disabilities Act (ADA).
• Reasonable accommodation for the specific disability will be made for the
• employee/applicant when possible.

• I acknowledge that I have read and understand the description of this position
• and have had the opportunity to ask my supervisor about any points I did not
• understand. I hereby state that I can perform the essential functions of this
• position with or without reasonable accommodation.