Executive Assistant

Position Description

• The Executive Assistant is responsible for providing advanced, diversified and
• confidential administrative support to members of the C-Suite. The Executive
• Assistant performs duties using independent judgment and initiative to determine
• approaches or actions to take in non-routine situations. Interprets guidelines
• using policies and precedents. Handles a variety of situations involving
• clerical and/or administrative functions of the office or business unit without
• involving the executive.

This hybrid role will be based in our New York City Office.

• The pay range for this position is $90-110k based upon factors including but not
• limited to related experience and time in the industry.

Essential Functions

• OPERATIONS & CORRESPONDENCE
• Interfaces with company executives and other individuals both internally and

• externally on matters relating to the day-to-day operation of the department
• or business unit; these matters can, at times, be of a confidential nature.

• Responds to questions by identifying and implementing workable solutions to

problems with minimal guidance from executive.

• Authors correspondence of a complex nature which requires understanding of

• executive's views, general office policies and technical matters; prepares
• moderate to complex materials needed by executive for general meetings and
• appointments.

• Provides back-up administrative in-office support to Receptionist.

COMMITMENT COORDINATION

• Organizes executive and performs support duties keeping business and

scheduled commitments timely.

• Notes commitments made by executive during meetings.
• Establishes appointment priorities and rescheduling or redirecting meetings

or invitations.

• Reads, reviews and often summarizes incoming correspondence and publications.
• Schedules travel in the most efficient, cost effective, and sustainable

manner.

MATERIAL GENERATION

• Generates or updates reports, spreadsheets and other documents using a set

schedule and prescribed approach.

• Creates and distributes presentation materials for meetings in collaboration

with the executive.

SPECIAL EVENTS

• Plans and coordinates special events (meetings, conventions, etc.) for a

variety of individuals including top-level executives and attendees.

• Negotiates most of the basic services associated with meetings and events to

get best service at lowest cost.

Work Experience Requirements

• Must have high level of interpersonal skills to handle sensitive and

confidential situations.

• Upbeat, positive and "can-do" attitude.
• Able to effectively multi-task and meet deadlines.
• Excellent written and verbal communication skills.
• Strong organizational, analytical and problem-solving skills.
• Must be able to adjust priorities and multi task, possess flexibility and

adaptability to changing priorities and last minute requests.

• Ability to grasp complex tasks and carry out directions independently.
• Excellent computer skills and typing skills (60+ wpm).
• Proficient with Mac/PCs, Microsoft Office, calendar software.

Education Requirements and/or Years of Experience

• Bachelor’s Degree in General Business or Communication preferred.
• Minimum of 7-10 years of work experience in roles such as administrative

assistant, project management, personal assistant or related areas.

• 5-7 years of experience in progressively responsible experience in a senior

administrative or executive administration assistant role required.

• 3-4 years of experience with proven track record of independent judgment and

• decision-making when faced with matters of a confidential and/or non-routine
• nature.

• New York Notary Public License strongly preferred.

Rose Companies Benefits

• At Rose Companies our goal is to provide an affordable and comprehensive
• benefits package that provides security for you and your family and supports
• your overall wellbeing. Benefits offered include, but are not limited to:
• Medical, Dental, Vision, Flexible Spending Accounts, Life, Short-Term
• Disability, Long-Term Disability, 401K with company match, competitive paid time
• off policy, paid holidays, parental bonding leave and educational assistance.

• Rose Companies is committed in policy and practice to providing equal employment
• opportunities for all applicants and employees, based upon their training,
• experience, and overall qualifications. Consistent with this commitment,
• discrimination against an applicant or employee based upon the individual’s
• race, color, creed, religion, sex, gender, age, national origin, ancestry,
• citizenship status, marital or familial status, sexual orientation, gender
• identity, gender expression, disability, military status, protected veteran
• status, genetic information, or any other condition or characteristic protected
• by law is strictly prohibited.