Executive Assistant

Responsibilities

• Provide comprehensive administrative support to Managing Director, Kate

• Thatcher [https://perkinswill.com/person/kate-thatcher/], and to the senior
• leadership team in our New York studio.

• Coordinate and manage calendars, including scheduling meetings, appointments,

• and travel arrangements, while ensuring optimal time management and
• prioritization.

• Serve as the primary point of contact for internal and external stakeholders,

• screen and direct phone calls, emails, and correspondence, and respond on
• behalf of the senior leader when necessary.

• Prepare agendas, materials, and presentations for meetings, take meeting

minutes, and distribute them to relevant parties when necessary.

• Arrange meeting logistics, including booking venues, coordinating catering,

and setting up audio-visual equipment.

• Arrange travel arrangements, including flights, accommodations, and ground

• transportation, for senior leaders and occasionally other team members as
• required.

• Draft, proofread, and format reports, presentations, and other business

• documents. Conduct research and gather relevant information to support the
• senior leaders in decision-making.

• Handle sensitive and confidential information with the utmost discretion and

professionalism.

• Build and maintain positive relationships with internal and external

• stakeholders, including clients, board members, and staff, to ensure
• effective collaboration and communication.

• Review, track, and reconcile expense reports, ensuring adherence to company

policies and procedures.

• Assist with special projects, research initiatives, and ad hoc tasks as

• assigned by the senior leaders, demonstrating flexibility and willingness to
• go above and beyond.

• Track and coordinate senior leaders' continuing education and maintain all

professional licenses.

• Provide support to the Talent Manager and/or Office Coordinator. Provide

• support in recruitment, on-boarding coordination, and record keeping. Assist
• with publishing job postings and coordinating interviews. Organize career
• fairs and ensure firm representatives are prepared for attendance at fairs.

• Provide general administrative support, including filing, data entry,

organizing documents and other tasks as required.

Typical Years of Requisite Experience: 5+ years

Critical Technical Skills and Certifications

• Proficiencies
• Strong verbal and written communication skills
• Strong graphic skills
• High levels of professionalism and confidentiality

Software

• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Adobe In-Design (Preferred, not required)

Licensure/Certifications/Education

• Associate or bachelor's degree preferred
• Notary Public preferred

Our Offerings

• At Perkins&Will, we are committed to supporting the well-being and growth of our
• team members. We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Wellness programs and mental health support
• Short- and long-term disability (STD/LTD)
• Life insurance
• 401(k) retirement plan
• Generous paid time off (PTO)

• Our employee experience is enriched by a hybrid and flexible work environment,
• enabled by advanced technology and collaborative tools. Our hybrid model will
• empower you to balance your life and work commitments.

We also provide

• A professional development stipend and dedicated time for continuing

education

• Performance-based bonuses
• Engaging studio initiatives and events
• Active firmwide affinity groups and leadership development opportunities

Salary Range Information

• We foster a culture that is diverse and inclusive and strive for pay practices
• that are fair, and competitive and reflect our commitment to pay equity. Our
• compensation decisions include but are not limited to a candidate’s
• qualifications including skill sets, education, experience and training,
• licensure and certifications credentials if applicable, and business-related
• factors. This practice extends to all employees, including performance
• considerations for merit increases, job promotions, and transfer opportunities.
• We additionally review our pay practices, conduct pay equity audits, and ensure
• our managers are trained in our pay practices on an annual basis. At the time of
• posting this job advertisement, the annual pay salary range for this position in
• New York is between $82,000 and $95,000.

Justice, Equity, Diversity & Inclusion

[https://perkinswill.com/diversity-and-inclusion/]

• At Perkins&Will we believe that inclusion spurs creativity and that innovation
• is born from an engaged culture of diverse people + ideas. By moving beyond
• barriers and stereotypes of gender, race, color, religion, national origin,
• ancestry, age, medical condition, disability, sexual orientation, gender
• identity, veteran status; we are committed to building an organization that
• reflects the diversity of the communities and clients we serve.

• "Design has the power to inspire joy, uplift lives, and strengthen the spirit of
• community." [https://perkinswill.com/our-purpose/]

Equal Employment Opportunity Statement

• Perkins&Will has established and adopted an Equal Employment Opportunity
• Employment policy (“EEO”), which is part of the Company’s Human Resources
• Policy. The purpose of this EEO policy is to ensure that all employment
• decisions are made on a non-discriminatory basis, and without regard to sex,
• race, color, age, national origin, religion, disability, genetic information,
• marital status, sexual orientation, gender identity or expression, gender
• reassignment, citizenship, pregnancy or maternity, veteran status, or any other
• status protected by applicable national, federal, state, or local law. In some
• cases, local laws and regulations may provide greater protections than those
• outlined here and employees will be covered by the laws of their local
• jurisdiction.

Pay Transparency Nondiscrimination Provision

• Perkins&Will will not discharge or in any other manner discriminate against
• employees or applicants because they have inquired about, discussed, or
• disclosed their own pay or the pay of another employee or applicant. However,
• employees who have access to the compensation information of other employees or
• applicants as a part of their essential job functions cannot disclose the pay of
• other employees or applicants to individuals who do not otherwise have access to
• compensation information, unless the disclosure is (a) in response to a formal
• complaint or charge, (b) in furtherance of an investigation, proceeding,
• hearing, or action, including an investigation conducted by the employer, or (c)
• consistent with the contractor’s legal duty to furnish information.

HOW TO APPLY

• Qualified and interested candidates should submit a resume and a compact,
• representative sample of your work in pdf format, (no larger than 5MB).  No
• phone calls please.