Executive Assistant II - Tisch Cancer Center

• The Executive Assistant II provides direct support to the Chairman of the
• Hematology/Medical Oncology Division within the Tisch Cancer Center of Mount
• Sinai. The Division Chairman is responsible for the oversight of over 100
• full-time faculty members, a clinical fellowship training program with 23
• trainees, and the overall financial and operation health of a wide array of
• cancer disease-specific programs and research laboratories. The Executive
• Assistant II will be required to manage the clinical, administrative and/or
• academic activities relating to the Division Chairman’s multiple roles.

• Duties will include time-sensitive calendar management, coordination of meetings
• and conferences, triaging of emails and calls, preparation of presentation
• materials and overseeing monthly newsletter. The ideal has excellent
• communication skills and be able to handle confidential and time-sensitive
• materials with professionalism.

• The Tisch Cancer Center is a vital component of the Icahn School of Medicine at
• Mount Sinai Hospital and plays a key role in the Mount Sinai Health System,
• which is one of the largest health care systems in the nation. We are a National
• Cancer Institute (NCI)-Designated center, recognized by the NCI for meeting
• rigorous standards for transdisciplinary, state-of-the-art research focused on
• developing new and better approaches to preventing, diagnosing and treating
• cancer.

RESPONSIBILITIES

• Manages the heavy and time-sensitive calendar of the Division Chairman of

Hem/Onc.

• Assists in the planning and logistical arrangements for meetings, forums,

• conferences, and seminars. Assists in the development of informational
• packets for participants.

• Manage Dr. Parsons' calendar and ensure accurate scheduling.
• Coordinate domestic and international travel, including meeting

registrations, hotel bookings, and reimbursement submissions.

• Triages and screens select emails and calls in a respectful and courteous

• manner; referring inquiries to appropriate individuals for follow up and/or
• response.

• Assists with the coordination of academic appointments, promotions and

• re-appointments for the Division of Hematology/Medical Oncology. Ensures the
• completeness and accuracy of all forms for review by the Division Chief.

• Assists Division Chairman with submissions of monthly American Express

transactions.

• Partners with administration in the planning, scheduling and coordination of

• divisional activities (such as special events) to ensure that specific are
• accomplished on time and within budget.

• Responsible for coordinating, tracking and ensuring 100% compliance from

• Faculty on various institutional requirements, to include but not limited to:
• Annual Health Review, Annual Compliance Training, Flu Vaccination Declination
• and Physician Time Studies.

• Maintains select Faculty files, many of which are confidential in nature.

Ensures that files comply with regulatory standards.

• Plan and organize quarterly Joint Leadership meetings with Lily Persaud,

Paulette Moore-Akonnor, and Michelle Johnson.

• Interacts frequently with offices of senior leadership, including the Dean’s

Office and the President’s Office.

• Submit receipts for payment processing.
• Performs other related duties.

QUALIFICATIONS

• Bachelors degree preferred
• 7+ years related administrative or business experience, with 5+ years at the

executive level

• Prior experience in medical staff credentialing a plus
• Preferred:
• Ability to work proactively and independently is necessary, as is the

ability to track and follow-through on projects

• Ability to work effectively in a collaborative manner with all departmental

faculty and staff, as well as other institutional representatives

• Solid experience in using MC Office programs and software including Word,

Excel, PowerPoint, and Outlook as well as experience with Doodle Poll and

Zoom

Strength through Unity and Inclusion

• The Mount Sinai Health System is committed to fostering an environment where
• everyone can contribute to excellence. We share a common dedication to
• delivering outstanding patient care. When you join us, you become part of Mount
• Sinai’s unparalleled legacy of achievement, education, and innovation as we work
• together to transform healthcare. We encourage all team members to actively
• participate in creating a culture that ensures fair access to opportunities,
• promotes inclusive practices, and supports the success of every individual.

• At Mount Sinai, our leaders are committed to fostering a workplace where all
• employees feel valued, respected, and empowered to grow. We strive to create an
• environment where collaboration, fairness, and continuous learning drive
• positive change, improving the well-being of our staff, patients, and
• organization. Our leaders are expected to challenge outdated practices, promote
• a culture of respect, and work toward meaningful improvements that enhance
• patient care and workplace experiences. We are dedicated to building a
• supportive and welcoming environment where everyone has the opportunity to
• thrive and advance professionally. Explore this opportunity and be part of the
• next chapter in our history.

About the Mount Sinai Health System

• Mount Sinai Health System is one of the largest academic medical systems in the
• New York metro area, with more than 48,000 employees working across eight
• hospitals, more than 400 outpatient practices, more than 300 labs, a school of
• nursing, and a leading school of medicine and graduate education. Mount Sinai
• advances health for all people, everywhere, by taking on the most complex health
• care challenges of our time — discovering and applying new scientific learning
• and knowledge; developing safer, more effective treatments; educating the next
• generation of medical leaders and innovators; and supporting local communities
• by delivering high-quality care to all who need it. Through the integration of
• its hospitals, labs, and schools, Mount Sinai offers comprehensive health care
• solutions from birth through geriatrics, leveraging innovative approaches such
• as artificial intelligence and informatics while keeping patients’ medical and
• emotional needs at the center of all treatment. The Health System includes more
• than 9,000 primary and specialty care physicians; 13 joint-venture outpatient
• surgery centers throughout the five boroughs of New York City, Westchester, Long
• Island, and Florida; and more than 30 affiliated community health centers. We
• are consistently ranked by U.S. News & World Report's Best Hospitals, receiving
• high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in
• Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology,
• Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics,
• Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear
• Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World
• Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's
• Hospital among the country’s best in several pediatric specialties. The Icahn
• School of Medicine at Mount Sinai is ranked No. 11 nationwide in National
• Institutes of Health funding and in the 99th percentile in research dollars per
• investigator according to the Association of American Medical Colleges.
• Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as
• No. 1 in New York and in the top five globally, and Mount Sinai Morningside in
• the top 20 globally.

Equal Opportunity Employer

• The Mount Sinai Health System is an equal opportunity employer, complying with
• all applicable federal civil rights laws. We do not discriminate, exclude, or
• treat individuals differently based on race, color, national origin, age,
• religion, disability, sex, sexual orientation, gender, veteran status, or any
• other characteristic protected by law. We are deeply committed to fostering an
• environment where all faculty, staff, students, trainees, patients, visitors,
• and the communities we serve feel respected and supported. Our goal is to create
• a healthcare and learning institution that actively works to remove barriers,
• address challenges, and promote fairness in all aspects of our organization.