Executive Assistant - Credit Investments Group

KEY RESPONSIBILITIES

Do you know how to keep leaders organised, prepared and focused on what matters

most? We’re looking for an Executive Assistant to

• provide on-site administrative support to one executive and several leaders,

including calendar management, meeting coordination, travel planning and daily

operational support across time zones

• manage competing priorities so leaders are prepared for meetings,

presentations, client engagements and key decisions

• coordinate domestic and international travel, including flights,

accommodation, transport, itineraries and related logistics

• create a smooth client and stakeholder experience, including meeting

logistics, room bookings, technology setup, refreshments, agendas and materials

• support corporate events, leadership meetings, offsites and client activities

by coordinating logistics, vendors, materials and travel requirements

• prepare expense reports, reconcile business card charges and support invoice

processing, vendor setup, documentation and payment follow-up

• act as a trusted contact for executives, colleagues, external partners,

vendors and clients, ensuring clear and timely communication

• handle confidential information with discretion, sound judgement and care, in

line with our policies and risk standards

• support special projects and additional tasks, using organisation,

follow-through and problem-solving skills to help deliver outcomes

THE TEAM

• The Credit Investments Group (“CIG”) a business unit within the Investments
• division of Asset Management, is an industry leader in managing over [$56]
• billion in non-investment grade credit assets across bank loan, high yield bond
• and structured product portfolios. CIG is one of the largest leveraged credit
• managers in the US and Western Europe, with an accomplished full-service group
• of dedicated career credit professionals located in New York, London and Zurich.
• The investment process is predicated on bottom-up credit selection, which has
• generated favorable risk-adjusted returns with lower relative volatility than
• the benchmark for the last 25 years.

YOUR SKILLS AND EXPERIENCE

• bachelor’s degree preferred, or equivalent education and professional

experience

• ideally experience in an administrative, executive assistant or business

support role

• able to support several leaders at the same time, while managing changing

priorities, deadlines and confidential topics

• confident managing complex calendars, scheduling across time zones, meeting

logistics, travel arrangements, business correspondence and time-sensitive

deliverables

• proficient in Microsoft Office, including Outlook, Word, PowerPoint and Excel
• experienced using video conferencing and collaboration platforms to support

in-person, hybrid and virtual meetings

• familiar with accounts payable, invoice processing, expense management, vendor

onboarding or related financial administration systems

• able to provide on-site support at least four days per week, to meet business

needs

• uses sound judgement and discretion when making decisions and handling

sensitive situations

• takes ownership of requests and responds with accuracy, urgency and attention

to detail

• communicates clearly and professionally with stakeholders at all levels
• builds trusted working relationships with executives, colleagues, external

partners, vendors, clients and boards of directors

• anticipates needs, solves problems independently and contributes to an

efficient executive office environment

• you’re curious to explore how AI can improve how we build, deliver, and

optimize workflows. You do this with sound judgment – validating outputs and

aligning with policies, risk standards, and ethical use

ABOUT US

• UBS is a leading and truly global wealth manager and the leading universal bank
• in Switzerland. We also provide diversified asset management solutions and
• focused investment banking capabilities. Headquartered in Zurich, Switzerland,
• UBS is present in more than 50 markets around the globe.
• We know that great work is never done alone. That’s why we place collaboration
• at the heart of everything we do. Because together, we’re more than ourselves.
• Want to find out more? Visit ubs.com/careers [https://www.ubs.com/careers].

SALARY INFORMATION

• The indicative gross base salary range as a full-time equivalent role:
• United States - New York - New York min USD 85000 - max USD 105000 /annum

• The expected salary for this role will be determined by relevant factors which
• may include but are not limited to, role-required experience, qualifications,
• education, location and skill level. UBS offers a range of competitive benefits
• and for further information, please visit ubs.com/employee-benefits
• [https://ubs.com/employee-benefits]. We may, at our sole discretion, provide
• additional variable compensation or awards.

JOIN US

• At UBS, we know that it's our people, with their diverse skills, experiences and
• backgrounds, who drive our ongoing success. We’re dedicated to our craft and
• passionate about putting our people first, with new challenges, a supportive
• team, opportunities to grow and flexible working options when possible. Our
• inclusive culture brings out the best in our employees, wherever they are on
• their career journey. And we use artificial intelligence (AI) to work smarter
• and more efficiently. We also recognize that great work is never done alone.
• That’s why collaboration is at the heart of everything we do. Because together,
• we’re more than ourselves.
• We’re committed to disability inclusion and if you need reasonable
• accommodation/adjustments throughout our recruitment process, you can always
• contact us. [https://www.ubs.com/global/en/careers/search-jobs/support.html]

CONTACT DETAILS

UBS Business Solutions SA

UBS Recruiting

DISCLAIMER / POLICY STATEMENTS

• UBS is an Equal Opportunity Employer. We respect and seek to empower each
• individual and support the diverse cultures, perspectives, skills and
• experiences within our workforce.