Executive Assistant (Finance)

JOB SUMMARY

• Ensures a fluid work environment within the office of the Vice President(s) of
• Finance and the departments they support by performing administrative and office
• management duties. Uses initiative and good judgment; works independently with
• little supervision and maintains strict confidentiality.

MAJOR RESPONSIBILITIES

• Provides administrative support for the Vice President(s) and corresponding

• executive(s) and department that may include typing, mailing, emailing,
• copying, screening/prioritizing/directing incoming calls and
• mail/correspondence, and other essential administrative duties.

• Maintains executive(s)’ calendar and makes all necessary arrangements for

• appointments and travel including expense reporting responsibilities within
• the UO systems.

• Initiate and follow-up on action items for new and/or routine projects,

• processes, and/or policies, includes acquiring and maintaining technology
• needs through standard UO/UDX procedures, onboarding, sourcing, and workspace
• coordination.

• Obtains, compiles, organizes, and prepares information and data for various

• reports, databases, presentations, spreadsheets and/or files as appropriate
• and required.

• Coordinate and execute all Finance team events, including quarterly town

• halls, meetings, and monthly lunches, in partnership with other Executive
• Assistants and cross-functional teams. Manage event logistics, catering and
• entertainment, agenda and activity planning, PowerPoint presentations,
• communications, and onsite coordination to ensure successful and engaging
• events.

• Understand and actively participate in Environmental, Health & Safety

• responsibilities by following established UO policy, procedures, training,
• and team member involvement activities.

• Perform other duties as assigned.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each
• essential duty satisfactorily. The requirements listed below are representative
• of the knowledge, skills, and/or abilities (KSAs) required.

• Proficiency in Outlook, Word and Excel required.
• Proficiency in PowerPoint preferred.
• Proficiency with telecommunication devices (e.g., iPhone) preferred.
• Familiarity with UO systems is a plus.
• Reasonable accommodation may be made to enable individuals with disabilities

to perform the essential functions.

• Consistent attendance is a job requirement.

EDUCATION

• Bachelor’s degree is preferred.

EXPERIENCE

• 3+ years of Senior Administrative Assistant experience required ; or

equivalent combination of education and experience.

• Your talent, skills and experience will be rewarded with a competitive
• compensation package.

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• Universal Orlando is an equal opportunity employer. Universal elements and all
• related indicia TM & © 2026 Universal Studios. All rights reserved. EOE