Executive Assistant

Benefits

• Paid time off
• Training & development

Competitive salary

FULL TIME (W2) | IN PERSON POSITION | Northbrook, IL

As an Executive Assistant at Gamma Team Security Inc., you will play a crucial role in managing the executive office and ensuring smooth operations.

Current U.S. work authorization required.

Candidates must live within a 20-minute drive of Northbrook.

Your responsibilities will include

Manage schedules and coordinate meetings

Track project deadlines and milestones

• Communication, correspondence with government agencies and executive authorities
• Serve as a liaison between the Company President and internal/external stakeholders

Prepare and review documents, reports, applications, meeting minutes, marketing materials and proposals

Maintain a high level of confidentiality and professionalism

Maintain an organized filing system

• Follow up with employees and clients to complete professional and business profiles
• Control employees to comply with company regulations and resolve conflict situations

Utilizing various software and technology tools to streamline processes and improve efficiency

Screen and prioritize emails, phone calls, and other forms of communication

Handling monthly reports and meeting minutes

Create forms, standardized documents, spreadsheets, and/or databases

Conduct internet research and prepare reports

Renew and apply for professional and business licenses in different states

Prepare contracts, proposals, Quate Applications

Create documents formatted for electronic signature, ensuring efficient and secure processing

Overseeing office supplies, equipment, and facilities ensures a productive work environment

Assist HR department with calls, documents, and scheduling

• Required skills and experience
• Bachelor's degree as a minimum
• Fluent in English (oral and written)
• Strong written and verbal communication skills
• HR experience is a plus
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, emails, Adobe)
• Easy to learn new software
• Phone ethics and patience
• Ability to multitask and prioritize tasks effectively
• Professional demeanor and strong problem-solving abilities

Ability to work in a fast-paced environment

• What do we offer:
• Competitive salary
• Paid sick days + vacation
• Supportive team

Training

The stated salary is a starting rate, with opportunities for salary increases based on performance, achievements, and results.