Executive Assistant

Join our team and live the Ollie-tude!: (Ollie’s Core Values)

• BE A TEAM PLAYER- Associates are expected to be supportive and work together.
• BE CARING- How do I treat others with courtesy, dignity, and respect?
• BE VALUE OBSESSED- Live the “good stuff cheap” mindset.
• BE COMMITTED- Operate with grit, passion, tenacity, and action.
• BE GROWING- How do we get better every day?
• BE REAL- Associates should be honest, transparent, genuine, trustworthy, and

sincere.

Competitive Benefits

• Medical, Dental, Vision, and RX coverage after 30 days of employment.
• 401K, Company match begins at Associate enrollment
• Strong career growth & talent development culture
• 20% Associate discount on all Ollie’s purchases.
• Vast array of voluntary benefits

Position Overview

• The Executive Assistant provides proactive, high-level administrative support
• primarily to the Chief Financial Officer and, at the CFO’s direction,
• coordination support to members of the Finance leadership team. This role
• manages a complex calendar, meetings, travel, expenses, communications, Board
• activities, investor relations logistics, and confidential materials.

• The Executive Assistant anticipates needs, tracks priorities and follow-up
• actions, and helps ensure the CFO’s time and attention are focused on the
• highest-priority business matters. Success in this role requires exceptional
• organizational skills, attention to detail, professionalism, sound judgment,
• discretion, adaptability, and the ability to build effective relationships with
• internal and external stakeholders.

Primary Responsibilities

• Executive Support
• Provide proactive and effective administrative support to the CFO, including

calendar management, meeting scheduling, and appointment coordination.

• Coordinate business travel arrangements, including flights, hotels,

transportation, and itineraries.

• Draft, proofread, and edit correspondence, presentations, reports, Board

materials, investor materials, and other documents for the CFO.

• Act as a primary point of contact for internal and external requests directed

to the CFO, managing communications professionally and efficiently.

• Assist in managing and prioritizing the CFO’s communications, meeting

follow-up, expense reporting, and other administrative needs.

• Track key decisions, commitments, deadlines, and follow-up actions on behalf

of the CFO, helping ensure timely completion and escalation when appropriate.

Board of Directors Support

• Coordinate logistics and scheduling for Board of Directors and Board

• committee meetings, including collecting, assembling, organizing, posting,
• and distributing materials through the Company’s Board portal.

• Partner with Finance, Legal, and other departments to ensure Board materials

are submitted accurately and on time.

• Support the preparation, review, posting, and distribution of Board and

committee agendas, presentations, and governance-related materials.

• Coordinate Board member travel, accommodations, meals, meeting logistics,

calendars, contact information, and other support.

Investor Relations Support

• Support the Company’s investor relations activities.
• Coordinate all travel, schedules, and logistics for investor meetings,

conferences, roadshows, earnings calls, and other investor-related events.

• Compile and organize investor, analyst, ownership, peer-company, and meeting

information from approved sources for management review.

• Maintain investor contact lists, meeting schedules, and related files and

databases.

• Provide administrative and presentation support for earnings materials,

investor presentations, and other investor communications.

• Maintain organized records of investor meetings, analyst interactions, and

related documentation.

Finance Team Coordination and Administrative Support

• Schedule and coordinate internal and external meetings, including conference

rooms, video conferencing, materials, and catering.

• Serve as a liaison between the CFO and key internal and external

stakeholders, helping ensure clear communication and follow-through.

• Handle highly confidential and sensitive information with the utmost

discretion and professionalism.

• Maintain an organized system for tracking and storing important documents,

ensuring they are easy to access and kept up to date.

• Assist in the preparation and organization of financial reports, Board

• materials, investor presentations, earnings support materials, and other
• confidential business documents.

• Oversee the organization and maintenance of office supplies, equipment, and

other administrative resources for the CFO and Finance leadership team.

• Provide general administrative support as needed, including managing

expenses, processing invoices, and assisting with other office duties.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant work

experience.

• Minimum of five years of experience supporting a senior executive or

executive leadership team.

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and

PowerPoint).

• Demonstrated ability to use modern productivity tools, collaboration

• platforms, and AI-enabled technologies to improve efficiency, organization,
• and executive support.

• Experience managing complex calendars, executive travel, confidential

information, and competing priorities.

• Excellent organizational skills with the ability to manage multiple

priorities and tight deadlines.

• Strong written, verbal, proofreading, and presentation-development skills.
• Ability to exercise discretion and maintain a high degree of confidentiality

in all matters.

• Detail-oriented with the ability to manage complex scheduling, coordination,

and logistical matters.

• Ability to work independently, manage time effectively, and demonstrate

flexibility in a fast-paced environment.

Preferred Qualifications

• Experience supporting a Chief Financial Officer or other senior Finance

executive.

• Experience supporting a Board of Directors, public-company governance

process, or investor relations function.

• Experience using Board portals, expense management systems, and investor

relations platforms.

Leadership and Working Style

• Proactive, resourceful, adaptable, and solution-oriented, with strong

judgment and the ability to anticipate needs.

• Strong interpersonal skills with the ability to engage effectively at all

levels of the organization.

• Calm under pressure, with the ability to manage multiple tasks

simultaneously.

• An extremely high degree of professionalism, discretion, emotional

intelligence, and reliability.

• Demonstrates executive presence, sound decision-making, and the ability to

build trusted relationships with internal and external stakeholders.

Physical Requirements

• Regularly requires the use of a computer and other office equipment and

involves extended periods of working at a desk.

• Ability to see, hear, and speak regularly.
• Ability to work in a constant state of alertness and safe manner.
• Ability to communicate and exchange information effectively in person, by

telephone, and through electronic communication.

• Reasonable accommodations may be made to enable qualified individuals with

disabilities to perform the essential functions of the position.

• Ollie’s is an equal opportunity employer. In compliance with Federal and State
• Equal Opportunity Laws, qualified applicants are considered for all positions
• applied for without regard to race, color, religion, sex, sexual orientation and
• identity, national origin, age, veteran’s status, disability, or any other
• legally protected status.