Executive Assistant, Research

Grow your career at Cedars-Sinai!

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News &

World Report’s “Best Hospitals 2025-2026” rankings

[https://www.cedars-sinai.org/newsroom/cedars-sinai-ranks-among-top-us-hospitals-for-10th-consecutive-year/].

• When you join our team, you’ll gain access to our groundbreaking biomedical
• research facilities and sophisticated medical education programs. We offer
• learning programs, tuition reimbursement and performance-improvement projects so
• you can achieve certifications and degrees while gaining the knowledge and
• experience needed to advance your career.

• We take pride in hiring the best, most hard-working employees. Our dedicated
• doctors, nurses and staff reflect the culturally and ethnically varied community
• we serve. They are proof of our dedication to creating a dynamic, inclusive
• environment that fuels innovation and the gold standard of patient care we
• strive for.

What will you be doing in this role?

• The Executive Assistant provides administrative support at the executive level
• and coordinates the administrative activities of the office. Demonstrates
• initiative, resourcefulness and problem-solving skills in applying a detailed
• knowledge of the responsibilities, functions and underlying management structure
• of the department and of the larger Health System in organizing and prioritizing
• work, establishing procedures and systems and ensuring the orderly and timely
• flow of business through the office. Maintains supervisor's calendar, screens
• calls, schedules meetings, takes minutes at meetings, schedules travel
• reservations, types correspondence and reports; and performs related duties as
• required. Coordinates/ administers human resource, payroll functions and
• participates in maintaining departmental budgetary considerations.

RESPONSIBILITIES

• Screens and prioritizes calls and appointments, routes inquiries to other

• levels of the organization as appropriate. Maintains supervisor’s calendar,
• schedules appointments and meetings, makes travel arrangements. Arranges
• meetings hosted by the department, coordinating meeting rooms, contacting
• attendees, facilitating their attendance, ensuring that required

informational materials and equipment are provided

• Types from rough draft or verbal instruction, correspondence, narrative and

• statistical and reports. Takes and transcribes minutes of meetings. Composes
• more routine business correspondence for supervisor signature independently
• or with minimal direction. Ensures that spelling, punctuation and grammar are
• correct.

• Establishes office filing system and database records for office. Prepares

• periodic, recurring reports from database. Creates special reports and new
• file and database systems on own initiative as required. Researches, gathers,
• edits, compiles, and organizes information from other departments, outside
• agencies, etc. in response to requests for special reports

• Reviews various financial, business and related reports and data; edits for

• error and makes corrections as necessary, coordinating such action with data
• originator. Notes variations in data or performance from expectations and
• ensures that they are brought to the attention of supervisor for action as
• necessary.

• Coordinates projects, including assisting in: task completion management,

• setting deadlines, monitoring budgets, maintaining project timelines and
• associated deliverables.

• Reviews ‘Kronos’ the departmental employee time keeping system per pay period

and signs off appropriately.

QUALIFICATIONS

• Education
• High School Diploma/GED - minimum
• Assoc. Degree/College Diploma 2 years College degree in Business, Accounting,

Computer Operations & Applications - preferred

• Experience
• 4 years Progressive responsibility in office administration with a background

of customer service - minimum

• Administrative in academic or research environment - preferred.
• Experience with handling multiple, dynamic tasks simultaneously - preferred.
• Experience with travel support for multiple clients - preferred.

Licenses and Certifications

• No license or certification required