Executive Assistant - Dean's Office - Arts & Sciences

• The Executive Assistant within the College of Arts and Sciences Dean's Office
• will be responsible for performing complex, advanced, diversified, and
• confidential administrative duties. Oversees essential personnel related
• projects (e.g., promotion and tenure applications, faculty annual reviews).
• Plans and coordinates high-level college events (e.g., College convocation).
• Communicates and coordinates executive’s instructions and desires with various
• individuals and/or departments. Schedules appointments and arranges meetings,
• conferences, and travel. Organizes and maintains correspondence and projects,
• follows up on pending matters with limited direction. Prepares special reports
• and correspondence, summarizing and analyzing data. Communicates with
• individuals at all levels in the organization, industry, and community.
• Organizes and expedites work through executive’s office and initiates follow-up
• action. Assignments are broad in nature and usually require critical thinking,
• originality, and ingenuity. May serve as a resource in the resolution of complex
• problems and issues.

Essential Functions

• Administrative Support for College Activities (e.g., Council of Chairs

meetings, Senate meetings, Alumni Advisory Council Meetings)

• Project Management related to significant personnel activities (promotion and

tenure, annual reviews, new faculty on-boarding)

• Event Planning, Coordination and Support
• Dean Support (communication, scheduling, calendaring, correspondence and

records, travel etc.)

• Qualifications:
• Bachelor’s degree required, or an equivalent combination of education and

relevant experience

• 5+ years of administrative support experience required; experience supporting

senior level leadership preferred

• Project management experience a plus

Knowledge, Skills, and Abilities

• Knowledge and experience in higher education administrative systems/tools

preferred.

• Knowledge and experience coordinating event logistics, including vendor

communication and arrangement details.

• Experience managing complex and significant personnel related projects.
• Exceptional verbal and written communication skills required, with the

• ability to interface tactfully with all levels of staff, including senior
• leadership, and faculty.

• Demonstrated ability to maintain strict confidentiality, with a high level of

professionalism and sound judgment, required.

• Ability to multi-task and prioritize projects.
• Demonstrated proficiency with digital tools, including collaboration

• platforms (e.g. Microsoft Teams and SharePoint), scheduling and calendar
• management systems, and Microsoft Office/365 applications.

• Ability to work with a complex team in the college office and collaborate

with partners outside the college.

• Creighton University is committed to providing a safe and non-discriminatory
• educational and employment environment. The University admits qualified
• students, hires qualified employees and accepts patients for treatment without
• regard to race, color, religion, sex, marital status, national origin, age,
• disability, citizenship, sexual orientation, gender identity, gender expression,
• veteran status, or other status protected by law. Its education and employment
• policies, scholarship and loan programs, and other programs and activities, are
• administered without unlawful discrimination. Creighton complies with all
• applicable laws and regulations governing equal opportunity in the workplace and
• in educational activities.

• Applicants with disabilities needing reasonable accommodations to complete the
• application or hiring process should contact Human Resources at
• HR@creighton.edu. [HR@creighton.edu] Creighton University seeks candidates who
• understand, respect, and can contribute to the University's mission and values.