Executive Assistant

SEIU (Service Employees International Union)

JOB TITLE: Executive Assistant

GRADE: MGT C

ANNUAL SALARY: $96,523.93

LOCATION: Washington, DC HQ

• ORGANIZATIONAL OVERVIEW: We are the Service Employees International Union
• (SEIU), a union of about 2 million diverse members in healthcare, the public
• sector, and property services. We believe in and fight for our Vision for a Just
• Society: where all workers are valued and all people respected, no matter where
• we come from or what color we are; where all families and communities can
• thrive; and where we leave a better and more equitable world for generations to
• come. We are an anti-racist union determined to check corporate power and uproot
• structural racism through unions, worker power, collective action, and
• government, legislative, and political action. We fight for Unions for All and a
• Government that Works for All so that all of us, across race and place, can have
• power together in unions and participate fully in our democracy.

• PURPOSE: This position is responsible for providing forward-thinking, high-level
• administrative support to the Officers and Executive Staff, playing a key role
• in advancing Union priorities and ensuring seamless office operations. The role
• requires strong judgment, confidentiality, and professionalism, while
• proactively managing tasks that facilitate key programs and projects. The
• position will also support executive communications and public affairs work,
• helping coordinate materials, information, and workflows across fast-moving
• internal and external priorities. Building positive and productive relationships
• is essential to effectively supporting leadership and driving organizational
• goals.

• PRIMARY RESPONSIBILITIES: Any one position may not include all of the specific
• duties and responsibilities listed. Examples provide a general summary of the
• work required and should not be treated as a total and complete list of expected
• duties to be performed by employees in the classification.

• Manage complex, dynamic calendars for Officers and Executive Staff, ensuring

• alignment of personal and business schedules to maximize productivity and
• support key initiatives.

• Collaborate on critical projects, assisting with coordination, tracking

progress, and driving completion of executive priorities.

• Design and produce high-quality reports, documents, and presentations that

support executive communications and decision-making.

• Gather and organize relevant information and materials for meetings,

• conferences, presentations, briefing materials, and other communications to
• support the executive team’s strategic objectives.

• Handle travel logistics, itineraries, and expense reports with precision and

adherence to budgetary guidelines.

• Manage highly sensitive matters and communications with discretion, ensuring

that all confidential information is handled with the utmost care.

• Act as the primary contact for both internal and external stakeholders,

• fostering positive, productive relationships that reflect the professionalism
• and values of the Union.

• Support the coordination of executive communications and public affairs

• priorities, including tracking deadlines, gathering background materials,
• coordinating review processes, and ensuring senior staff have the information
• needed for key engagements.

• Anticipate needs and challenges, offering proactive solutions to keep

• programs and projects moving forward. Exercise sound judgment in determining
• appropriate actions, referrals, or responses based on executive preferences
• and Union policies.

• Ensure all duties are performed with a commitment to equity and a racial

justice lens, contributing to an inclusive and just organizational culture.

• Performs other duties and special projects as assigned in support of the

program

• Support the preparation of materials for meetings and presentations for the

• International Executive Board, Executive Committee, Officers, and Union-wide
• committees.

• Carry out other duties and special projects as assigned, with a focus on

supporting the Union’s mission and advancing key programs.

• DIRECTION & DECISION MAKING: This position reports to the Managing Director of
• the Executive Office and must often work without supervision.

QUALIFICATIONS & PROFESSIONAL EXPERIENCE

• A minimum of three (3) years of related work experience OR a combination of
• education and experience that would provide for the following knowledge, skills,

and abilities

• Demonstrated ability to manage multiple priorities and deadlines, often under

pressure.

• Strong written and verbal communication skills, with the ability to convey

information clearly and professionally.

• Experience or demonstrated interest in communications, public affairs, media,

politics, or related work is preferred.

• High level of proficiency in administrative functions, including calendar

management, travel coordination, and document creation.

• Proven ability to anticipate needs, think critically, and proactively offer

solutions.

• Ability to build and maintain positive relationships with internal and

external stakeholders.

• Capacity to handle confidential and sensitive information with discretion and

professionalism.

• Outstanding writing, verbal, and analytical communication skills;
• Knowledge of labor unions and their operation;
• Skill in the use of Microsoft Office and Google Suite programs;
• A high level of judgment, ability to take initiative, and work independently;
• Ability to work with diverse group of SEIU leaders, SEIU members, and staff

in complex and political situations;

• Ability to exercise limited independent judgment and make decisions in

consultation with peers or higher-level managers

• A high level of curiosity about SEIU and social/economic justice movements;
• Passion for improving the lives of SEIU members and working people

everywhere;

• Ability to model consistently the vision and values of the union, as well as

our leadership standards;

• Must be able to handle multiple, complex, projects simultaneously and meet

established deadlines.

• PHYSICAL REQUIREMENTS: Work is generally performed in an office setting, but may
• be required to work in other settings conducive to performing the work required
• to complete the assignment, such as field assignments. Long and extended hours
• and travel required.

• COMPENSATION & BENEFITS: SEIU offers a competitive salary and a comprehensive
• benefits package that reflects our values as a labor organization and our
• commitment to the well-being and long-term security of our staff. Benefits

include

• A comprehensive, employer-sponsored health benefits package, including

medical, dental, and vision coverage

• A defined benefit pension plan
• Paid time off, including vacation, sick leave, and holidays
• Additional benefits consistent with a mission-driven workplace

• SEIU believes that workers deserve dignity, stability, and the ability to plan
• for their futures, and our benefits are designed to support that belief.