Executive Assistant I

• The Executive Assistant I provides administrative support for the Vice President
• and management staff in the Auxiliary Services and Real Estate Department,
• performing well-defined clerical and administrative tasks under close
• supervision. Responsibilities include, but are not limited to: maintaining
• calendars according to established guidelines; maintaining department files and
• records, e.g., vehicle licenses, employee licenses; recording meeting minutes;
• processing routine vendor payments and expense reports for supervisor review;
• assisting with personnel file maintenance, sick and vacation accruals, and other
• related activities; preparing and distributing routine internal/external
• correspondence and notices; receiving and distributing incoming mail; and
• performing other duties as assigned.

• The role also provides basic logistical support for departmental meetings and
• events by assisting with scheduling, materials preparation, and routine
• follow-up communications as directed by the supervisor.

RESPONSIBILITIES

• Ability to follow established procedures and complete routine tasks

accurately and on time

• Ability to maintain organization in all work performed
• Basic knowledge of Microsoft Office Suite
• Ability to interact effectively and courteously with individuals of diverse

cultural backgrounds

• Ability to maintain confidentiality in all work performed
• Good oral and written communication skills
• Ability to work under close supervision and to seek guidance from the

supervisor on non-routine matters

QUALIFICATIONS

REQUIRED EDUCATION AND EXPERIENCE

• High School Diploma or equivalent
• Up to two years of related administrative or clerical experience

PREFERRED QUALIFICATIONS

• Prior administrative or clerical support experience
• Familiarity with basic office procedures and recordkeeping

• Tulane University is an equal opportunity educator and employer committed to
• providing an education and employment environment free of unlawful
• discrimination, harassment, and retaliation. Legally protected demographic
• classifications (such as a person’s race, color, religion, age, sex, national
• origin, shared ancestry, disability, genetics, veteran status, or any other
• characteristic protected by federal, state, or local laws) are not relied upon
• as an eligibility, selection or participation criteria for Tulane’s employment
• or educational programs or activities.

• Tulane University is responsible for providing reasonable accommodations to
• individuals with disabilities throughout the applicant screening process. If you
• need assistance in completing an application or during any phase of the
• interview process, please contact the Office of Human Resources by phone at
• 504-865-4748 or by email at hr@tulane.edu [hr@tulane.edu].