Executive Assistant

Executive Assistant

Location: Hybrid within Yulee, FL or Dover, DE locations

What makes us great

• At the heart of our Company is a dedication to delivering energy that drives
• progress.  We put people first, work to keep them safe and build trusting
• relationships.

Your role in our success

• Provides proactive, high-quality administrative support to a portfolio of
• approximately five to seven AVP- and VP-level officers while serving as back-up
• support for Senior Leadership Team (SLT) executives. The Executive Assistant
• protects leaders’ time, coordinates complex schedules and logistics, prepares
• leaders for meetings, and ensures confidential and time-sensitive matters are
• handled with sound judgment, discretion, accuracy, and follow-through. The role
• works closely with the Senior Executive Assistant and administrative support
• team to provide seamless coverage, consistent service, and coordinated support
• across the organization.

What you'll be working on

• Prioritize complex calendars for five to seven assigned AVP/VP officers,

• including recurring meetings, cross-functional commitments, external
• appointments, and schedule changes; proactively identify conflicts and
• recommend solutions. Serve as back-up for SLT executive related tasks as
• delegated by Senior EA.

• Coordinate domestic travel and related logistics, including itineraries,

transportation, lodging, meeting

• details, and changes; prepare and submit accurate expense reports in
• accordance with company requirements.

• Plan and coordinate internal and external meetings, including scheduling,

agendas, materials, rooms or

• virtual platforms, catering, technology, attendee communications, and
• follow-up actions.

• Coordinate department and leadership events, site visits, team meetings, and

special projects, partnering

• with Office Managers, Shared Services Administrators, Facilities, IT, and
• other internal resources as needed.

• Contribute to a consistent administrative support model by documenting

procedures, sharing coverage

• information, supporting continuous improvement, and providing reliable
• cross-coverage during absences
• or periods of high demand.

• Serve as a trusted point of contact for assigned officers, employees,

business partners, and external

• stakeholders; appropriately triage requests, resolve routine matters, and
• escalate issues requiring leader
• attention.

• Provide back-up administrative support for SLT executives as assigned,

• executing calendar, travel,
• expense, meeting, and event logistics in coordination with the Senior
• Executive Assistant and established
• service expectations.

• Maintain organized electronic records, calendars, and administrative files;

handle sensitive business and

• personnel information with a high degree of confidentiality and discretion.
• Assist with departmental communications, recognition activities, onboarding

• logistics, and other team
• initiatives.

• Provide administrative assistance for enterprise events or special

assignments based on business needs.

• Support process documentation, service tracking, and administrative metrics

• used to evaluate workload
• and service delivery.

• Participate in administrative team meetings, training, and knowledge-sharing

activities.

• Perform other related duties as assigned.

Who you are

• High school diploma or equivalent required. Associate degree in business

administration, office administration, or a related field preferred.

• An equivalent combination of education and relevant experience may be

considered.

• Minimum five years of progressively responsible administrative support

• experience, including experience supporting multiple senior leaders in a fast
• paced, complex environment.

• Experience providing executive-level back-up support preferred.
• Exercises independent judgment in prioritizing executive and organizational

priorities.

• Determines appropriate responses to administrative and operational issues.
• Acts on behalf of assigned executives within established authority.
• Independently resolves issues and recommends solutions impacting executive

effectiveness.

• Knowledge of executive-level administrative support, office operations, and

business correspondence.

• Knowledge of calendar management, meeting coordination, travel arrangements,

• and expense reporting.Knowledge of records management, confidentiality
• requirements, and professional office practices.

• Proficient knowledge of Microsoft 365 applications, including Outlook, Teams,

Word, Excel, and PowerPoint.

• Strong organizational, prioritization, and time management skills.
• Excellent written and verbal communication, proofreading, and customer

service skills.

• Skilled in managing multiple priorities, solving problems, and maintaining

attention to detail.

• Strong interpersonal and technology skills with the ability to build

effective working relationships.

• Ability to work independently, exercise sound judgment, and maintain

confidentiality.

• Ability to anticipate needs, adapt to changing priorities, and meet

deadlines.

• Ability to coordinate activities across departments and support multiple

leadership levels.

• Ability to provide accurate, responsive support while managing competing

• demands with minimal
• direction.

• Standard driver’s license

What’s in it for you? Joining the CUC team will get you:

• Competitive base salary
• Fantastic opportunities for career growth
• Cooperative, supportive and empowered team atmosphere
• Annual bonus and salary increase opportunities
• Monthly recognition events
• Endless wellness initiatives and community events
• Robust and customizable benefit packages-choose what works best with your

• life. Options include generous 401k, medical, dental and life insurance,
• tuition reimbursement, compensated volunteer hours and MORE!

• Paid time off, holidays and a separate bank of sick time!

• Chesapeake Utilities Corporation is an equal opportunity employer committed to
• creating a diverse workforce. We consider all qualified applicants without
• regard to race, religion, color, sex, national origin, age, sexual orientation,
• gender identity, disability or veteran status, among other factors. Applicants
• with a disability that need assistance applying for a position may
• email careers@chpk.com [careers@chpk.com]