Executive Assistant - FMOL Health - Administration

• The Executive Assistant relieves the executive of administrative type functions
• in order to increase the time an executive has available for executive level
• responsibilities. May handle a wide variety of situations and conflicts
• involving the clerical and administrative function of the office. Responsible
• for confidential and time sensitive material. Prepares routine and advanced
• correspondence including letters, memoranda, and reports. The position relies on
• experience and judgment to accomplish responsibilities, some creativity, works
• under minimal supervision, and may lead and direct the work of others. This role
• is designed for seasoned assistants with familiarity supporting executive,
• VP-level, leaders in a high-stakes healthcare setting.

RESPONSIBILITIES

• Answer phones, purchase/order supplies, and process mail.
• Manage timekeeping, book travel arrangements, and organize schedules.
• Review and edit executive correspondence.
• Handle special projects as assigned.
• Prepare advanced correspondence and manage confidential materials.

QUALIFICATIONS

• Experience: 4 years' experience in a secretarial or administrative assistant
• role.

Education - High school diploma or equivalent

• Technical Skills and Competencies
• Strong customer service orientation with excellent interpersonal skills and

business etiquette/professionalism.

• Proficiency in all Microsoft Office Suite programs, including building and

maintaining spreadsheets.

• Effective time management, multitasking, and project coordination.
• Social perceptiveness, critical thinking, executive correspondence

proficiency, and judgment/decision-making.

• Skills in monitoring/assessing performance.