Executive Assistant

Are you wanting better hours and to grow with our organization? If the answer is yes, apply below! Alps Pharmacy is hiring and we want to talk to you!

EXECUTIVE ASSISTANT

The Executive Assistant to the CEO provides high-level administrative, organizational, and operational support to the CEO. This position serves as a trusted partner in managing the CEO’s schedule, communications, priorities, meetings, and day-to-day responsibilities.

The Executive Assistant is responsible for helping the CEO stay organized and focused on the highest-priority needs of the business. This individual will anticipate needs, coordinate information across departments, track commitments and follow-up items, and ensure important matters continue moving forward. Because this position works closely with the CEO and has access to sensitive business and personnel information, a high level of professionalism, discretion, judgment, and confidentiality is essential.

QUALIFICATIONS

• Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar professional support role preferred
• High school diploma or equivalent required. Associate’s or bachelor’s degree in business administration, communications, management, or a related field preferred.
• Experience directly supporting a CEO, executive, or senior leader strongly preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail and follow-through
• Ability to manage multiple priorities and quickly adjust as priorities change
• Ability to work independently and take initiative without requiring constant direction
• Strong problem-solving skills and professional judgment
• Ability to communicate effectively with individuals at all levels of the organization
• Proficiency with Microsoft Office, Google Workspace, and other business productivity platforms
• Ability to learn and utilize new technology and software systems

RESPONSIBILITIES

• Manage and maintain the CEO’s calendar, appointments, meetings, and scheduling priorities
• Coordinate internal and external meetings and ensure the CEO is prepared with necessary information and materials
• Monitor, organize, and assist with the CEO’s email, correspondence, and communications as requested
• Draft and prepare emails, letters, reports, presentations, meeting materials, and other communications on behalf of the CEO
• Serve as a liaison between the CEO and employees, leadership, vendors, business partners, and other external contacts
• Help prioritize incoming requests and determine what requires the CEO’s immediate attention
• Track commitments, deadlines, decisions, and action items resulting from meetings and conversations
• Follow up with individuals and departments on behalf of the CEO to ensure assigned items are completed
• Maintain an organized system for outstanding projects, requests, and follow-up items
• Prepare meeting agendas, take notes when needed, and communicate follow-up responsibilities
• Coordinate travel arrangements, itineraries, reservations, and other logistics
• Assist with planning company meetings, leadership meetings, events, and other business activities
• Conduct research and gather information to assist the CEO with business decisions and projects
• Maintain organized electronic and physical files, records, and documentation
• Assist with expense reports, invoices, receipts, purchases, and other administrative needs
• Identify issues requiring the CEO’s attention and communicate relevant information in a clear and timely manner
• Anticipate the CEO’s needs and proactively address administrative and organizational matters
• Assist with special projects and business initiatives as assigned by the CEO
• Handle confidential business, financial, personnel, and strategic information with discretion
• Perform additional duties and responsibilities as assigned by the CEO

PHYSICAL DEMANDS

• Regularly required to sit, stand, walk, talk, and hear
• Frequent use of computers and office equipment
• Occasional lifting up to 25 pounds
• Vision requirements include close and distance focus

Position Type

Full-Time/Regular

Alps Pharmacy is an Equal Opportunity Employer.