Executive Assistant / IT Project Manager

Who We Are

Kontoor Brands is a portfolio of three of the world’s most iconic lifestyle, outdoor and workwear brands: Wrangler®, Lee® and Helly Hansen®. Kontoor Brands is a purpose-led organization focused on leveraging its global platform, strategic sourcing model and best-in-class supply chain to drive brand growth and deliver long- term value for its stakeholders.

Job Posting

IT Project Manager and Executive Admin

Job Summary

The IT Project Manager and Executive Admin is a dual role reporting to the CIO and indirectly to the Senior Director of Project Management. The PM / Executive Admin will provide administrative and logistical support to the IT management team and project managers involved in the initial implementation and future activities for IT. This dynamic professional will utilize broad and comprehensive administrative and project support experience, skills and knowledge to manage and successfully execute diversified functions with limited supervision and will proactively seek ways to relieve the executives of administrative details. Additionally, the Project Manager and Executive Admin will interface with a wide range of important external contacts.

The IT Project Manager role is responsible for overseeing the effective planning and execution of projects and supporting the IT planning processes across the brands in such a way that the Kontoor Business objectives are achieved. Such processes may include supporting or leading multiple, single or multi-year projects, RFx execution, Technical Architecture Review management, ongoing processes such as governance, project management and developing status reporting for multiple IT initiatives.

This Project Manager and Executive Admin is a hands-on individual with leadership and management qualities that support collaboration and trust to drive cross-functional teams. This position carries a high degree of accountability for ensuring projects are planned, managed and executed through reliable processes. These projects are across all platforms including SAP, supply chain, ecommerce, Retail and Finance. The project manager will work with the regional and global project teams as well as the business teams.

In this role, Executive Assistant component of the role will be the main executive administrative support for the CIO and their leadership team. Coordinating a variety of administrative and project management duties in support of this office and team. Some of this work will be highly confidential.

Responsibilities

Provide project management support for small to medium-scale IT projects

Develop overall project charter including the management of all activities necessary to create the technical solution architecture for the project

• Develop overall workplan required for the system development lifecycle
• Develop and coordinated integration test plans, schedules and activities across multiple

Drive initial requirements gathering activities to develop the overall scoping, estimating, resource models, deployment schedules and scheduling the work efforts

Build an effective team of resources from internal and external sources

Navigate the projects through all phases of the project lifecycle, including vendor proposals, planning phase, execution and monitoring phases, and close out

Organizing, attending and participating in stakeholder meetings. Documenting and following up on important actions and decisions from meetings.

Support the IT Management in each area to manage and execute project governance processes across IT; document and publish per Kontoor methodology requirements

Preparing necessary presentation materials for meetings

Develop and support the functional and technical teams in status, risk management, CCB, issues, etc.

Preparing and analyzing Project Metrics for tracking and reporting to leadership

Also providing support as needed by taking up project tasks as required (testing, cutover activities, etc.)

Includes performing integration testing, coordinating deployment activities

Develop and manage projects to standards and policies

Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project

Develop and support use of IT templates necessary for the IT Planning and Strategy Development activities.

Engage IT leads in creating the necessary project documents as part of the project management process

As part of the executive administration activities, support the CIO and IT leadership in the following:

Assists with meeting planning and set up; schedules conference rooms, orders catering, secures technology and other resources as required.

Management of Coupa related tasks for KAS, Purchase Prepares confidential correspondence, reports and presentations, using MS Word, PowerPoint and Excel spreadsheets. Researches and extracts data from various resources and systems when needed.

Completes daily administrative tasks that includes scheduling appointments and managing leader schedules when needed. Has frequent access to highly confidential information and files.

Serves as liaison between executives, managers and visitors as required; reviews requests and schedules appointments, interviews and meetings.

Enters and/or approves department bills as needed to ensure timely payment for professional services and vendors. Assist with monthly Forecast updates.

Completes expense reports on a timely basis for leaders in department as needed.

Coordinates all business travel arrangements; arranges travel schedule and reservation via Corporate Travel program; includes flight, hotel and ground transportation; files travel expenses for reimbursement.

Develops and maintains good working relationships throughout the organization by exhibiting outstanding customer service skills with all internal and external customers.

Performs these and other departmental duties as assigned.

Leadership

• Provide project management leadership across multiple projects
• Projects range from teams of 5 to 50 resources
• No direct leadership

Requirements

1-3 Years experience managing IT implementation projects (SAP projects, DC Warehouse Management Systems, upgrade projects, etc.) preferred

3+ Years of Wholesale, Retail or Consumer Products industry experience preferred

1-3 Years experience in project delivery with recent hands-on experience - preferred. Lead development, testing, planning and execution of the following:

• Project Coordination
• Planning and Design
• Integration and User Acceptance Testing

Cutover planning and execution

• ERP, eCommerce or similar application project management experience
• Demonstrated leadership in a multi-team member environment
• Demonstrates strong command of the English language both written and verbal

Must be proficient in the use of Microsoft Outlook, Word, Excel, Visio, and Power Point. Must have a good working knowledge of Microsoft Office software suite

Bachelor degree preferred

PMI Certification preferred or willing to work toward it

Subject matter expertise: PPM tools, PMI best practices for Agile and Waterfall, PMO and governance, Risk Management, Supplier/Vendor Management, Stakeholder management and communication

Leadership Competencies Expected for this Role

Emerging Leader

• Global Agility – Open to diverse views, adapts to new ways of working
• Purposeful Integrity – Demonstrates ethical behavior, follows through on commitments
• Strategic Foresight – Understands team goals, asks strategic questions

Customer Centric Innovation – Suggests improvements from customer feedback, tries new methods

• Urgency for Impact – Act quickly and take ownership of outcomes
• Bold Accountability – Own your work and deliver consistently strong results
• Empowered Collaboration – Share ideas, listens well, collaborates with peers

• #LI-BE1
• Why Kontoor Brands?

At Kontoor, we offer a comprehensive benefit package to fit your lifestyle. Our benefits are crafted with the same care as our products.

When our employees are healthy, secure, and well, they bring their best selves to work. Kontoor Brands supports you with a competitive benefits program that provides choice and flexibility to meet your and your family’s needs – now and in the future. We offer resources to support your physical, emotional, social, and financial wellbeing, plus benefits like discounts on our apparel. Kontoor Brands also provides four weeks of Paid Parental Leave to eligible employees who are new parents, Flexible Fridays, and Tuition Reimbursement.

We are proud to offer a workplace culture centered on equitable opportunities and a sense of belonging for all team members. Here we have a global workforce of high-performing teams that both unlocks our individual uniqueness and harnesses our collaborative talents.