Executive Assistant

ROLE: Executive Assistant

REPORTS TO: Chief Executive Officer

LOCATION: Burnaby Head Office (Hybrid)

• We are looking for an experienced Executive Assistant to the CEO to serve as a
• trusted partner to the CEO and a critical enabler of Senior Leadership Team
• effectiveness. This role acts as an extension of the CEO—managing priorities,
• optimizing decision flow, and ensuring seamless executive and governance
• operations. The Executive Assistant operates with the highest level of
• discretion, judgment, and professionalism in a fast-paced, dynamic environment.

Opportunities

• This is a unique opportunity to work at the heart of the organization,
• supporting enterprise leadership and contributing directly to business
• effectiveness. The role requires navigating ambiguity, shifting priorities, and
• complex stakeholder relationships. In doing so, you will gain deep exposure to
• executive decision-making, governance practices, and strategic initiatives,
• positioning you as a valued partner to senior leaders.

Here is who you are…

• Drive & motivation
• You are energized by supporting senior leaders in high-impact roles
• You thrive in fast-paced, high-expectation environments
• You take pride in anticipating needs and staying ahead of complexity
• You are motivated by excellence, precision, and trust

Character & ABILITIES

• You exercise sound judgment and discretion at all times
• You remain calm, professional, and solutions-focused under pressure
• You are proactive, resourceful, and highly accountable
• You communicate with confidence, tact, and executive presence

Knowledge & skills

• You excel at executive calendar strategy and priority management
• You are skilled at preparing executive-level materials and briefings
• You can manage sensitive information with absolute confidentiality
• You are advanced in Microsoft Office and executive collaboration tools

Experience

• You have 7+ years supporting senior executives, ideally a CEO or C-suite
• You have experience working with senior leadership teams
• You have supported board or governance-related activities
• You have worked in complex, fast-growing or matrixed organizations

Nice-to-Have

• Experience supporting Boards of Directors
• Exposure to regulated, food, manufacturing, or consumer goods environments
• Project coordination support experience

things you will do…

• Enable CEO effectiveness through strategic calendar, priority, and

information management

• Serve as a trusted liaison between the CEO, SLT, Board, and key stakeholders
• Orchestrate SLT meetings, including agendas, materials, follow-ups, and

decision tracking

• Prepare and coordinate executive-level communications, briefings, and

presentations

• Support Board meetings and governance processes with discretion and accuracy
• Anticipate issues, remove obstacles, and ensure leaders are prepared and

informed

• OTHER …
• Flexibility to work beyond standard hours when required by executive

schedules

• Availability during critical business or governance cycles
• Absolute commitment to confidentiality and ethical conduct