AR Account Manager

Summary

The Account Manager (AM) is responsible for all aspects of the Division’s accounts receivable, billing and project maintenance. The AM understands the importance of providing an engaging work environment and is proud of the company they are a part of. The AM is a self-motivator, with the ability to work in a fast-paced environment and pay attention to meticulous details.

Duties and Responsibilities

• Billing

1. After all expenses are captured, complete 100% of the weekly billing by Thursday for approval.
2. Get all billing approvals from the Divisional Manager for Friday submittals.
3. Gather all deliverables needed to submit billing to the customer.
4. Track percentage complete on fixed priced contract with field representatives
5. Responsible for the review of the capture of all qualified expenses per contracts

• Accounts Receivable (AR) Maintenance

1. Maintain and reconcile a complete AR Ledger
2. Work with depositor to make sure all deposits are posted correctly and timely.
3. Maintain a rigid AR policy with customers.
4. Manage all division’s collection activities.

• Contracts

1. Maintain copies of all T&E/fixed bid/emergency work contracts
2. Responsible for capturing all budget items on fixed priced contracts.
3. Maintain T&E and emergency work schedule and management of approved rates with Horne Group, outside consultants.

• Liaison

1. Act as liaison between field and contract billers
2. Work with Inspectors on project processes to ensure workflow efficiency.

Qualifications

• Education & Experience

1. Minimum of 1 year experience in accounts receivable/accounting
2. Customer service skills in working with employees from various departments.
3. Knowledge of preparing bid specifications for customers
4. Knowledge of safety practices, Worker’s Compensation, and basic OSHA regulations
5. Analytical, problem solving and long-term planning skills.
6. Written and verbal communication skills
7. Ability to be flexible and open to multiple opinions and interpretations.

Technology & Other

1. Efficiently work in AR modules of accounting software
2. Intermediate MS Office skills; PowerPoint skills
3. Valid Driver’s License and reliable transportation
4. Maintain a neat, well-groomed, and professional appearance.

Core Competencies

Attention to detail, conflict resolution, team building, mentoring and coaching, business acumen, ethical decision- making and leadership, global and cultural awareness, critical and creative thinking, time management, self-control, ability to adapt to constantly changing circumstances while maintaining a professional demeanor and corporate perspective, results oriented.

Working conditions/Physical Requirements/Travel

The job operates in a professional office environment using standard office equipment. Occasionally the job will operate in a field environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; see, talk, or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Core days are typically Monday through Friday from 8:00 a.m. to 5:00 p.m., but hours are flexible and may extend outside of the core day with primary function being 100% completion of weekly billings. This position may require weekend and/or holiday work.

Additional Duties

The above statements are typically assigned to employees in this position. They are not to be construed as an exhaustive list of their duties and responsibilities. The Company reserves the right to assign or reassign duties and responsibilities to the job at any time.

Direct Reports/Reporting Structure

Billing personnel could be assigned to the Account Manager. This position reports directly to the Controller.