Senior Accountant

JOB TITLE: Senior Accountant

DEPARTMENT: Finance & Accounting

REPORTS TO: CEO

LOCATION: On-site (Dallas, TX / DFW Area, 75244)

TYPE: Full-Time

ABOUT THE COMPANY

All American Flooring has been serving the Dallas–Fort Worth area since 1989, building a strong local reputation through transparent pricing, quality workmanship, and reliable service. The company supports customers with coordinated efforts from its sales team, administrative staff, and installation professionals to deliver satisfying results. All American Flooring manages projects of all sizes, from large commercial properties and hotels to single-family homes, offering free design consultations, competitive prices, and expert installation backed by extended warranties. Thousands of homeowners and businesses trust the company each year with the look and functionality of their spaces. With multiple retail locations in DFW and a main warehouse on Alpha Road in Dallas, All American Flooring provides convenient access to flooring products and services.

POSITION OVERVIEW

All American Flooring is seeking a detail-oriented, proactive Accountant with strong leadership capabilities to manage our full-cycle accounting functions and drive departmental efficiency. Reporting directly to the CEO, this role is essential to maintaining the financial accuracy, health, and operational flow of our company across retail, commercial, and installation divisions. The ideal candidate brings well-rounded accounting expertise—hands-on with Accounts Payable, Accounts Receivable, complex ledger reconciliations, employee payroll, contractor payouts, and 1099 compliance. Beyond core bookkeeping, you are a strong communicator and delegator who can lead support staff, optimize workflows, and draft clear Standard Operating Procedures (SOPs) to scale our accounting practices.

PRIMARY RESPONSIBILITIES

Leadership, Delegation & Process Improvement, Process Optimization & SOPs: Analyze current accounting workflows, identify bottlenecks, and draft, implement, and maintain structured Standard Operating Procedures (SOPs) to ensure operational efficiency and internal controls.

Team Delegation & Supervision: Lead and delegate tasks to administrative and accounting support personnel, overseeing daily entry accuracy and coaching staff to meet performance expectations.

Accounts Payable & Receivable (AP/AR)Accounts Payable: Process vendor and material supplier invoices, match purchase orders with deliveries, verify pricing, and execute timely payment runs.

Accounts Receivable: Oversee customer billing, process project deposits, manage progress invoicing for commercial accounts, and maintain proactive collections to optimize cash flow.

General Ledger & Reconciliations, Bank & Ledger Reconciliation: Perform routine bank, credit card, and merchant processing reconciliations to ensure precise transaction matching across all accounts.

QuickBooks Management: Maintain and update daily ledger entries within QuickBooks, managing the chart of accounts and keeping data pristine.

Inventory & Job Costing: Collaborate with warehouse and project management teams to reconcile material inventory, job costs, and supplier statements.

Payroll, Contractor Management & 1099 Compliance, Payroll & Contractor Payouts: Accurately calculate and execute payroll for administrative staff, sales commissions, and independent installation contractors on schedule.

1099 Tax Administration: Collect W-9s, track contractor pay thresholds, maintain accurate sub-contractor records, and lead end-of-year Form 1099 preparation and filing.

Financial Statements & Compliance: Assist in month-end and year-end closing processes; generate balance sheets, income statements (P&L), and cash flow reports for executive review while ensuring general audit readiness.

QUALIFICATIONS & REQUIREMENTS

Education: Bachelor’s degree in Accounting, Finance, or Business Administration (equivalent hands-on experience will be considered).

Experience: 3+ years of comprehensive accounting experience, including direct experience with contractor payroll, annual 1099 processing, and process improvement/SOP drafting, ideally within the flooring, construction, trade services, or retail industries.

Leadership Skills: Proven experience leading initiatives, delegating tasks effectively to support staff, and managing cross-functional workflows.

Software Proficiency: Advanced, hands-on expertise in QuickBooks (Desktop or Online) and Microsoft Excel (vlookups, pivot tables); familiarity with POS or inventory management software is a plus.

Technical Accounting Skills: Strong grasp of GAAP, full-cycle AP/AR processing, employee/contractor payroll administration, 1099 tax compliance, bank reconciliations, and financial statement preparation.

Soft Skills: Exceptional attention to detail, strong analytical thinking, integrity in handling sensitive financial data, and decisive leadership and communication skills to liaise with vendors, staff, sub-contractors, and the CEO.

Work Environment: Ability to work on-site at our Dallas headquarters in a fast-paced environment.

Disclaimer: The statements in this job description are intended to describe the essential nature and level of work being performed by employees assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties, or qualifications required.