JR Accountant

Description

ABOUT US

Kreation / Self Love is a growing company with 26 store locations. We're looking for a dependable, detail-oriented Junior Accountant to support our accounting team with day-to-day operations across NetSuite, Ramp, and Bill.com.

ABOUT THE ROLE

This is a hands-on role with a high volume of daily work across 26 locations. You'll be the go-to person for accounts payable, Ramp, store sales and cash, and tax filings. That means entering and paying bills, reconciling store sales, keeping card spend coded and documented, investigating cash variances, and following up on open items until they're closed.

RESPONSIBILITIES

Accounts Payable (Bill.com and NetSuite)

• Enter vendor bills in Bill.com, route them for approval, and schedule payments on time.
• Make sure Bill.com activity syncs correctly to NetSuite, and fix any sync errors.
• Onboard new vendors, including collecting W-9s and payment details.
• Reconcile vendor statements and resolve billing questions, duplicate invoices, and past-due balances.

Ramp

• Be the main point of contact for anything Ramp-related, including issuing and managing cards, setting spending limits, and answering cardholder questions.
• Collect missing receipts and memos, and follow up with cardholders until each transaction is complete.
• Review and code transactions to the correct accounts, departments, and locations.
• Process reimbursements and make sure Ramp activity syncs correctly to NetSuite.
• Reconcile the Ramp statement each month.

Store Sales Reconciliation and Entries

• Reconcile daily sales for all 26 locations, matching POS reports to credit card processor settlements and bank deposits.
• Prepare and post sales journal entries in NetSuite, including sales, sales tax, discounts, returns, and payment types.
• Identify and resolve missing deposits, processing fees, chargebacks, and timing differences.

Store Cash

• Investigate cash variances (overages and shortages), identify causes, and follow up with store managers.
• Track variance trends by store and flag recurring issues to the Controller.
• Record cash over/short and deposit adjustments in NetSuite.

Tax Filings

• Prepare and file sales and use tax returns (CDTFA), business property statements, 1099s, and other required filings.
• Reconcile sales tax collected by location to amounts reported on returns.
• Keep a filing calendar so deadlines aren't missed.
• Respond to tax notices and gather documentation for the CPA or tax advisor as needed.

General Accounting

• Reconcile bank and credit card accounts.
• Prepare journal entries and help with month-end close tasks.
• Run and help maintain NetSuite saved searches and reports.
• Keep financial records and supporting documents organized and audit-ready.
• Communicate with vendors, stores, and internal departments in English and Spanish.
• Use spreadsheets and AI tools to work efficiently while protecting confidential information and verifying accuracy.
• Assist with financial reports and other accounting projects as needed.

Requirements

• Fluent in English and Spanish, written and spoken (used daily with store teams and vendors).
• 2+ years of accounting or bookkeeping experience, including accounts payable.
• Solid understanding of basic accounting principles, debits and credits, and reconciliations.
• Proficiency in Excel or Google Sheets, including VLOOKUP/XLOOKUP and pivot tables.
• Strong attention to detail and follow-through, with the ability to manage a high volume of tasks and deadlines.
• Ability to handle confidential information with discretion.
• Comfortable learning new systems and working with multiple departments.

STRONGLY PREFERRED

• Hands-on NetSuite experience, including entering transactions, bank reconciliations, journal entries, and running saved searches or reports.
• Experience with Bill.com and Ramp (or similar AP and expense tools such as Brex, Expensify, or Divvy).
• Experience preparing sales tax returns or other business tax filings.
• Experience in retail or multi-location businesses, especially with POS sales reconciliation and cash handling.
• Degree or coursework in accounting, finance, or a related field.