Staff Accountant

STAFF ACCOUNTANT

Department: Accounting

Reports To: Senior Accountant

Location: New York, New York

Job Type: Full-Time

Salary Range: $65,000–$75,000

Position Summary

We are seeking a detail-oriented and motivated Staff Accountant to join our Accounting Department. This position will support the day-to-day accounting operations of the company, including accounts payable, accounts receivable, payroll processing, account reconciliations, financial reporting, and general ledger maintenance.

The ideal candidate is organized, analytical, and eager to learn, with a strong foundation in accounting principles and the ability to manage multiple responsibilities in a fast-paced environment. The Staff Accountant will work closely with the Senior Accountant and other members of the finance team to maintain accurate financial records, support reporting requirements, and ensure accounting processes are completed accurately and on time.

Key Responsibilities

General Accounting and Financial Reporting

• Assist with the preparation of monthly financial statements, including balance sheets and income statements.
• Maintain accurate general ledger accounts and supporting documentation.
• Perform bank and account reconciliations and investigate discrepancies.
• Assist with month-end and year-end closing procedures.
• Support the preparation and maintenance of budgets, forecasts, and financial reports.
• Assist with internal and external audits by gathering records and supporting documentation.

Accounts Payable and Accounts Receivable

• Process vendor invoices, payment requests, and employee expense reports.
• Assist with payment processing and ensure invoices are properly documented and approved.
• Support accounts receivable activities, including billing, payment application, and account reconciliation.
• Monitor outstanding balances and assist with resolving billing and payment discrepancies.
• Maintain accurate records of vendor and customer transactions.

Payroll Processing

• Prepare and process weekly payroll accurately and in accordance with established deadlines.
• Review payroll information for accuracy and resolve discrepancies as needed.
• Maintain payroll records and supporting documentation.
• Coordinate with the Senior Accountant and appropriate internal personnel regarding payroll-related questions and adjustments.

Administrative and Departmental Support

• Maintain organized accounting files, records, and supporting documentation.
• Utilize Sage 300 and Microsoft Excel to support daily accounting functions.
• Communicate with internal departments and external vendors or customers to resolve accounting-related inquiries.
• Perform additional accounting and administrative duties as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 0–2 years of relevant accounting or finance experience.
• Proficiency in Microsoft Excel and familiarity with Microsoft Office applications.
• Strong attention to detail, accuracy, and organizational skills.
• Strong written and verbal communication skills.
• Exposure to accounts payable, accounts receivable, payroll, or account reconciliations.
• Experience with Sage 300 or similar accounting software.

Working Conditions

• Full-time, in-office position in New York, New York.
• Standard business hours, Monday through Friday.
• Occasional overtime may be required during peak periods, including month-end and year-end closing.