Project Accountant

Project Accountant

📍 Mesa, AZ

🕒 Full-Time | Direct Hire | 100% Onsite (Monday-Friday, 8:00 AM-5:00 PM)

Why This Opportunity?

Join a growing commercial construction company where you'll take ownership of the financial side of large-scale projects ranging from $25M-$40M+, including major stadium and high-profile commercial construction projects.

This is an opportunity to have a visible impact within a lean, entrepreneurial team, work directly with company leadership, and build a path toward a future Controller-level role as the organization continues to expand.

What You'll Do

Project Accounting & Job Costing

• Manage project accounting activities from project setup through financial closeout.
• Set up and maintain project budgets, cost codes, contracts, commitments, and project accounting records.
• Track actual costs, committed costs, and budget-to-actual performance.
• Review project transactions to ensure accurate coding and cost allocation.
• Prepare job cost reports and identify cost concerns, discrepancies, and potential overruns.
• Reconcile project accounts and investigate financial variances.
• Maintain financial oversight throughout project lifecycles, typically lasting 18-24 months.

Billing, Forecasting & Financial Reporting

• Prepare and submit AIA billings, schedules of values, pay applications, and supporting documentation.
• Manage a 25-day billing cycle and ensure timely, accurate invoicing.
• Coordinate billing based on completed work and forecasted project progress.
• Track retainage, change orders, pending changes, and outstanding billings.
• Prepare forecasts, estimated costs to complete, and projected project financial results.
• Support WIP reporting, project financial reviews, and profitability analysis.
• Assist with final billing, collections, retainage release, and project closeout activities.
• Prepare project financial reports including actual costs, earned revenue, projected costs, and estimated profitability.
• Support month-end and year-end close activities, accruals, and reconciliations.

Payroll Administration

• Own weekly payroll processing with established review procedures.
• Review and process employee timecards accurately and on schedule.
• Prepare and submit certified payroll reports.
• Support union payroll reporting and compliance requirements.
• Maintain payroll records and resolve payroll discrepancies.
• Ensure payroll costs are properly allocated to projects and cost codes.

Subcontractor & Vendor Management

• Review subcontractor and vendor invoices for accuracy and compliance.
• Manage subcontractor commitments, payments, retainage, and outstanding balances.
• Verify subcontractor insurance compliance prior to payment release.
• Maintain Certificates of Insurance (COIs), lien waivers, and required documentation.
• Partner with subcontractors, vendors, and project teams to resolve billing and payment issues.
• Monitor subcontractor activity in support of project schedules and financial requirements.

Team Collaboration

• Partner closely with the Controller, Project Managers, subcontractors, vendors, and leadership team.
• Support audits, internal reviews, and project closeout documentation.
• Maintain organized payroll, billing, insurance, and project financial records.

Required Experience

• 2+ years of construction accounting or project accounting experience.
• Experience within commercial construction.
• Strong background in:
• Job Costing
• Project Accounting
• AIA Billing & Progress Billing
• Certified Payroll
• Union Payroll
• WIP Reporting
• Forecasting
• Cost Codes
• Change Orders
• Retainage
• Subcontractor Accounting
• Experience managing subcontractor invoices, payments, and compliance documentation.
• Knowledge of COIs, insurance requirements, and lien waivers.
• Strong Excel skills and overall Microsoft Office proficiency.
• Excellent organization, attention to detail, and communication skills.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience supporting construction projects in the $20M-$100M+ range.
• Experience with large-scale commercial or stadium projects.
• Experience with Acumatica or similar construction ERP/accounting systems.
• Knowledge of percentage-of-completion accounting.
• Experience owning the full project accounting lifecycle from setup through closeout.
• Experience working in a smaller, high-growth construction environment.
• Interest in advancing into a future Controller position.

What You'll Get

Direct hire opportunity

Exposure to large-scale commercial construction projects

High visibility with company leadership

Acumatica training provided

Significant ownership and autonomy

Clear career growth path toward Controller-level leadership

Stable Monday-Friday schedule (8:00 AM-5:00 PM)

Job Type & Location

This is a Permanent position based out of Mesa, AZ.

Pay and Benefits

The pay range for this position is $72000.00 - $101000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Will provide benefits info during interview stage

Job Type & Location

This is a Permanent position based out of Mesa, AZ.

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a fully onsite position in Mesa,AZ.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.