Staff Accountant

McGrew Management Company is seeking a detail-oriented and organized Staff Accountant to join our Corporate Office in Hanover, PA. This role supports all McGrew Management affiliates — McGrew Equipment Company, Crownstone Equipment, and Iron Road Logistics — by ensuring accurate financial processing across accounts payable and receivable, supporting reporting functions, and maintaining strong vendor and customer relationships. The ideal candidate is dependable, analytical, and able to manage a high volume of tasks while maintaining accuracy and strong communication.

Company Description

McGrew Management Company provides shared services, strategic leadership, and operational support to a family of growing businesses in the heavy equipment and logistics industries, including McGrew Equipment Company, Crownstone Equipment, and Iron Road Logistics. Our team is built on integrity, teamwork, and old-fashioned business values. We believe in treating employees like family, investing in professional growth, and recognizing contributions at every level.

What McGrew Management Company Offers You

• A growing company with opportunities for career advancement
• Comprehensive medical benefits for full-time employees
• Dental, vision, life, and disability insurance for full-time employees
• 401(k) retirement plan with company match
• Paid holidays for full-time employees
• Paid time off for full-time and part-time employees
• Employee Assistance Program (EAP)
• Exclusive employee discounts & access to year-round employee merchandise store
• Supportive, team-oriented workplace culture

Role Description

The Staff Accountant is responsible for supporting day-to-day accounting operations, including accounts payable and accounts receivable functions, financial reporting, and general ledger accuracy across all affiliated companies. This role ensures transactions are properly recorded, invoices are processed and paid on time, receivables are actively managed, and financial data is accurate and complete. The Staff Accountant also plays a key role in maintaining vendor and customer relationships, resolving discrepancies, and supporting internal teams with timely financial information.

Essential Duties & Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process all vendor invoices, ensuring proper coding, documentation, and approval routing
• Validate invoice accuracy including pricing, quantities, terms, and supporting documentation
• Prepare and process weekly check runs, ACH payments, and wire transfers; file invoices with remittances
• Maintain organized digital records of invoices, statements, and payment documentation
• Monitor accounts receivable balances and follow up on past-due accounts to ensure timely collections
• Communicate with vendors and customers regarding account status, discrepancies, and payment inquiries
• Reconcile accounts payable and receivable activity to the general ledger and resolve discrepancies
• Review equipment sale invoices for general ledger accuracy and proper profit & loss impact; manage final invoice release process
• Support month-end close by preparing reconciliations, accruals, and requested reports
• Provide documentation for audits, reviews, or internal compliance checks
• Identify opportunities to streamline accounting processes and improve workflow efficiency
• Work with the Accounting Team on reporting, financial analysis, and miscellaneous projects
• All other duties as assigned

Educational & Experience Requirements

• High school diploma or equivalent required; associate or bachelor’s degree in Accounting, Finance, or Business preferred.
• 2+ years of accounting experience, including accounts payable and/or accounts receivable.
• Strong understanding of accounting principles and financial processes.
• Proficiency with accounting or ERP systems.
• Excellent attention to detail and accuracy in high-volume environments.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.

Preferred Qualifications

• Experience working in a supply-chain, inventory-based, or multi-location business.
• Knowledge of equipment sales or floorplan financing processes.
• Intermediate Excel skills (VLOOKUP, pivot tables, basic formulas).
• Experience working in a multi-company or shared-services environment.

Essential Physical Requirements

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to handle or feel, and reach with hands and arms. Specific vision abilities required include close vision, distance vision, and the ability to focus.

Equal Employment Opportunity

McGrew Management Company and its affiliates provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.