Senior Accountant

Senior Accountant

Accounting Services | Accounts Payable | AR & Payroll Oversight | Reconciliations

Position Objective

The Senior Accountant is responsible for supporting the Company's accounting services function, with direct responsibility for Accounts Payable and oversight of Accounts Receivable and Payroll. The position ensures accounting service activities are completed accurately, timely, and with appropriate supporting documentation. The Senior Accountant is also responsible for reconciling Accounts Payable and Accounts Receivable balances and resolving discrepancies identified through those reconciliations.

Specific Process Responsibilities

Accounts Payable - Direct Responsibility

• Serve as the primary owner and subject matter expert for Accounts Payable, vendor payments, employee expense reimbursements, and company credit card processes.
• Set up and maintain vendors, including payment terms and required vendor documentation.
• Review, code, and enter vendor invoices to the appropriate accounts, departments, aircraft, jobs, or other applicable cost centers.
• Maintain complete supporting documentation for vendor invoices and payments in QuickBooks and/or Company accounting records.
• Prepare and process vendor payments by ACH, check, or other approved payment method in accordance with established approval controls.
• Review open Accounts Payable and payment requirements with authorized management prior to payment.
• Respond to vendor inquiries, research discrepancies, and resolve payment or account issues.
• Manage company credit card activity, including transaction review, coding, supporting documentation, and reconciliation.
• Manage the annual 1099 reporting process and maintain appropriate vendor tax documentation.
• Maintain Accounts Payable processes and recommend improvements to documentation, workflow, accuracy, and payment efficiency.

Accounts Receivable - Oversight and Review

• Oversee the Accounts Receivable function and provide guidance, review, and backup support for customer invoicing, cash application, and collections activity.
• Review customer setup, invoicing activity, cash receipts, unapplied cash, credit balances, and past-due receivables for accuracy and timely resolution.
• Review Accounts Receivable aging and follow up on discrepancies or outstanding items requiring resolution.
• Support the collection of past-due accounts and assist with resolving customer billing or payment discrepancies.
• Support cash receipt forecasting and sales tax reporting processes, as applicable.

Payroll - Oversight and Review

• Oversee the payroll processing function and provide review, guidance, and backup support to the employee(s) responsible for payroll.
• Review payroll registers, employee changes, labor allocations, payroll taxes, benefits-related deductions, and other payroll inputs for reasonableness and completeness.
• Review payroll-related reports and supporting documentation for accuracy and timely processing.
• Assist with resolving payroll discrepancies and employee payroll questions in coordination with Human Resources and management.
• Support compliance with established payroll reporting, record retention, and payroll tax processes.

Accounting Reconciliations

• Perform Accounts Payable reconciliations, including reconciling the AP aging to the accounting records and researching outstanding or unusual items.
• Perform Accounts Receivable reconciliations, including reconciling the AR aging to the accounting records and researching outstanding or unusual items.
• Review vendor statements and customer account activity and resolve discrepancies between supporting records and accounting system balances.
• Ensure reconciling items are documented, researched, and resolved in a timely manner.
• Maintain reconciliation schedules and supporting documentation for management review.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent relevant accounting experience may be considered.
• Minimum 3-5 years of progressive accounting experience, including hands-on Accounts Payable responsibilities.
• Demonstrated experience with Accounts Payable and Accounts Receivable reconciliations.
• Working knowledge of Accounts Receivable and payroll processes, with the ability to review and oversee those functions.
• Proficiency with QuickBooks or similar accounting software and Microsoft Excel.
• Strong organizational, analytical, written, and verbal communication skills.
• High attention to detail with the ability to manage recurring accounting deadlines and multiple priorities.
• Ability to work independently, identify discrepancies, research accounting service issues, and follow items through resolution.
• Relevant accounting or bookkeeping certification is preferred but not required.

Position Accountability

The Senior Accountant is accountable for the accurate and timely execution of Accounts Payable, effective oversight of Accounts Receivable and Payroll, and completion of AP and AR reconciliations. The position is focused on reliable accounting services, accurate transaction processing, strong supporting documentation, and timely resolution of discrepancies.