PROJECT ACCOUNTANT

Job Title: Construction Project Accountant

Monday-Friday 8:00AM-5:00PM

Description

Summit Contracting Group, Inc. leads the multifamily construction industry as a National General Contractor with a focus on the Southeast United States. Our success is the direct result of a passion for building quality communities, strong industry partnerships, substantial buying power, and experienced leadership of the best multifamily construction professionals. The corporate office is in Jacksonville, Florida and there is an additional office in Atlanta, Georgia and we are growing!

You will build your future at Summit because we promote from within, provide mentorship, safety training and career stability. A comprehensive benefits package includes paid time off, health insurance, life insurance and an employer sponsored & funded wealth building retirement savings plan.

Summit Contracting Group, Inc. is seeking a highly organized, detail-oriented Construction Project Accountant to support the financial operations of multiple multifamily construction projects.

The Construction Project Accountant is responsible for managing project-level accounting activities, including accounts payable, accounts receivable, subcontractor billings, owner payment applications, job cost tracking, and financial documentation.

This position works closely with Project Managers, Assistant Project Managers, Project Administrators, and the Accounting Department to ensure accurate financial records, timely payments, and compliance with established accounting procedures and contractual requirements.

The ideal candidate is comfortable managing competing deadlines, identifying and resolving discrepancies, and maintaining a high level of accuracy in a fast-paced construction environment. This position typically supports five or more active construction projects simultaneously.

Essential Duties, Responsibilities and Functions include the following. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

• Maintain accurate and current financial records for assigned multifamily construction projects.
• Monitor and maintain project budgets, job costs, subcontract commitments, and purchase orders.
• Enter and maintain project budgets and approved budget revisions within the accounting system.
• Generate and distribute monthly job cost reports for review by Project Managers and other designated team members.
• Review project accounting information for accuracy and identify discrepancies requiring further investigation.
• Work with Project Managers and Assistant Project Managers to resolve accounting discrepancies and ensure financial information is properly recorded.
• Maintain accurate coding and allocation of project-related expenses to the appropriate jobs and cost categories.
• Review, verify, and process subcontractor and vendor invoices in accordance with established company procedures.
• Verify invoice amounts against subcontract agreements, purchase orders, approved changes, and supporting documentation.
• Track subcontractor billings and payments to ensure accurate accounting of committed costs and amounts paid.
• Obtain and review required payment documentation, including lien releases, W-9 forms, sworn statements, and other applicable documents.
• Identify and resolve invoice discrepancies, missing documentation, and payment-related issues before processing.
• Prepare weekly check runs and coordinate subcontractor and vendor payments according to established payment schedules.
• Maintain accurate payment records and supporting documentation.
• Communicate professionally with subcontractors and vendors regarding invoice status, payment inquiries, and documentation requirements.
• Prepare and submit monthly owner payment applications (draw requests) for assigned construction projects.
• Coordinate with Project Managers and other project team members to ensure owner billings accurately reflect project progress and approved billable amounts.
• Compile and submit required supporting documentation in accordance with owner contracts and established billing requirements.
• Review payment applications for accuracy, completeness, and consistency with project financial records.
• Ensure monthly billing deadlines are consistently met to support timely project funding.
• Maintain organized and accurate project accounting records throughout the construction lifecycle.
• Obtain, review, and track required subcontractor and vendor financial documentation.
• Verify that applicable lien releases and other required documents are received before payments are released.
• Maintain accurate records of subcontractor agreements, purchase orders, invoices, payments, and related accounting documents.
• Electronically scan, organize, and file accounting records in designated systems and project folders.
• Assist with project closeout accounting documentation, including final subcontractor payments and required lien releases.
• Perform applicable multi-state sales and use tax reporting responsibilities.
• Identify financial discrepancies and communicate concerns to the appropriate Accounting or Project Management personnel.
• Follow established company accounting procedures, internal controls, and approval requirements.

Qualifications

Education, Experience and Preferred Qualifications include the following.

• High school diploma or equivalent required.
• Minimum of one year of construction accounting or accounts payable experience required.
• Experience working with construction-related invoices, job costing, or subcontractor payments.
• Working knowledge of accounts payable, accounts receivable, and general accounting principles.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Ability to learn and effectively use construction accounting and project management software.
• Previous accounting experience with a general contractor, preferably within multifamily or commercial construction.
• Familiarity with construction payment applications, lien releases, subcontractor agreements, sworn statements, and W-9 documentation.
• Experience with Procore, DocuSign, and construction accounting systems.
• Familiarity with construction job costing, budget tracking, and subcontractor payment processes.
• Experience supporting multiple construction projects simultaneously.

• Demonstrates accuracy when reviewing invoices, processing payments, maintaining financial records, and preparing owner billings.

Work Environment

• Indoor office
• This is not a remote position

• Regular use of computers, accounting software, and electronic document management systems is required.
• The position may require extended periods of sitting and computer-based work.

Physical Demands

• Ability to remain seated for extended periods while performing computer-based work.
• Frequent use of hands and fingers for typing, data entry, and document handling.
• Occasional standing, walking, bending, reaching, and handling of office materials.

Benefits

The benefits package includes:

• Medical, Vision, Dental Insurance
• Life Insurance
• Paid Time Off
• 401(k) with employer matching
• Employee Stock Ownership Plan – 100& Employee-Owned Company

Connect With Us

www.summit-contracting.com

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Job: Construction Project Accountant

Primary Location: Jacksonville, FL

Organization: Summit Contracting Group Inc. - Multifamily Apartments

Schedule: Full-Time (Monday-Friday 8:00AM-5:00PM)

Classification: Non-Exempt under the Fair Labor Standards Act (FLSA)

Traveling Required: None

Reports To: Chief Administrative Officer

Summit Contracting Group, Inc. is an equal opportunity employer and a drug free workplace.

Summit Contracting Group, Inc participates in EVerify.