AP Senior Accountant

AP Senior Accountant

UFCW Accounting Department

www.ufcw.org

Organization

United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location

Washington DC, near Metro (on-site)

Position Description

The Senior Accountant provides leadership and oversight for the Accounts Payable function, ensuring accurate and timely transaction processing, effective internal controls, reliable reconciliations, and compliance with organizational policies and reporting requirements. This position supervises and develops staff, manages workflow and coverage, supports audits and financial reporting, and collaborates with Accounting leadership on annual budget preparation and departmental initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

Supervise the Accounts Payable group, manage workflow and coverage, coordinate task assignments, and provide backup support as needed across disbursements, receipt requests, PN-3 processing, rent receipts, sales and use taxes, subsidy reconciliations, and related reporting.

Coach and develop Accounts Payable staff through regular feedback, performance evaluations, goal setting, and development planning; address performance concerns in accordance with organizational policies.

Participate in Accounting management meetings, provide updates on Accounts Payable operations, and recommend process, control, and workflow improvements that support department-wide objectives.

Review daily Accounts Payable transactions for accuracy, completeness, and compliance with established accounting standards and organizational policies.

Review the financial and LM-2 coding of all Accounts Payable invoices to ensure accuracy, consistency, and compliance with reporting requirements.

Review vendor payments to support accurate year-end Form 1099 reporting.

Review and validate new electronic vendor-payment processes to ensure appropriate authorization, documentation, and internal controls.

Supervise the PN-3 recurring-payment process and related setup guidelines.

Perform and review corporate credit-card reconciliations, verify receipts, business purpose, approvals, account coding, and supporting documentation, and follow up on missing or incomplete items.

Perform and review bank and other general ledger account reconciliations; investigate variances and outstanding items and ensure timely resolution of discrepancies.

Perform and review clearing-account reconciliations; investigate outstanding items and ensure timely resolution of discrepancies.

Manage the accounting and reconciliation of direct-billed travel transactions, including preparing and reviewing journal entries, validating supporting documentation and account coding, and resolving outstanding items.

Prepare and review reclassification journal entries, ensuring transactions are recorded in the appropriate accounts, departments, and reporting categories and are supported by complete documentation.

Collaborate with internal stakeholders to complete subsidy reconciliations accurately and on schedule.

Process monthly pension transfers for both U.S. and Canadian accounts.

Prepare annual depreciation schedules for UFCW Building, WLM Building, and tenant capital improvements, accompanied by the relevant journal entries.

Generate quarterly financial statements for Gorman and Housewright scholarship funds.

Assist in preparing and reviewing annual budget materials, including supporting schedules and requested revisions.

Evaluate Accounts Payable procedures and internal controls, recommend process and workflow improvements, and identify opportunities for automation in a paperless electronic-payment environment.

Develop and maintain accurate Accounts Payable training materials, accounting manuals, and procedure documentation; train new hires on PN-3 processes, system requirements, and internal controls, and facilitate additional training as needed.

Compile Accounts Payable information, schedules, and records required for the annual audit.

Ensure proper document management, including saving documents in SharePoint and overseeing compliance with document-saving practices within the Accounts Payable group.

Prepare various accounting reports for management as requested.

Uphold the strictest confidentiality regarding UFCW records and financial information.

Perform other duties and special projects as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree in accounting and a minimum of seven years of progressive accounts payable or accounting experience required. Supervisory experience is required. Experience working within a labor organization or union environment is preferred.

Computer/Software Skills

Proven experience with computerized accounting and accounts payable systems is required. Sage Intacct experience is preferred. Strong spreadsheet, reconciliation, analytical, and quantitative skills are required.

Communication Skills

Strong written and oral communications skills are required.

Other Knowledge/Skills/Abilities Required

Demonstrated ability to supervise and develop staff and manage a high-volume Accounts Payable operation is required. The position requires expertise in payment processing, vendor management, account and credit-card reconciliations, internal controls, audit support, annual budget preparation, financial reporting, systems implementation, and the handling of confidential financial information.

Job Demands

Ability to work effectively in a deadline-driven, confidential office environment, manage multiple priorities, and work extended or irregular hours when necessary, particularly during year-end close and audit periods.

Working Conditions

The work is performed in a normal office environment. The noise level in the work environment is usually moderate. The work atmosphere is intense and deadline oriented.

Physical Demands

The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending and reaching.

This is an exempt position under the Fair Labor Standards Act (FLSA). Reasonable accommodations will be provided pursuant to state and federal laws.

COMPENSATION

Salary Range: $98,000 – $113,000.

The UFCW provides a very generous benefits package, including:

• Comprehensive health insurance coverage.
• Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
• Retirement Savings Account.
• 401(k) plan with employer matching.
• Pension plan.
• Dependent care reimbursement account program.
• Health care reimbursement account program.
• Transportation program benefits.
• Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
• Prepaid Legal Plan (for DC/MD/VA only).

Duration

• This is a full-time position; posting closes when position is filled.